Project Administrator/Assistant Project Manager-On Site

We provide quality and efficient services for all the following systems or needs: HVAC, plumbing, electrical, call-desk operations, steam, boilers, UPS, generators, custodial, grounds, pest control, fire control systems, elevators, gates, bollards, service calls, architectural, structural and building systems.

Also eligible for all federal paid holidays.

We are V3 (Virginia Values Veterans) employer. Veterans are encouraged to apply.

Schedule: Full time, Monday to Friday, 8:30 am to 5:00 pm. On-site, not remote position.

Project Administrator/Assistant Project Manager Minimum qualifications:

• Five (5) years’ Customer service and administrative experience
• Experience operating and updating CMMS systems for updating, editing, routing, and uploading documents, including facility assets, PM schedules, work orders, inspections, testing, maintenance, certificates, and Quality Control (QC)
• Experience with EQIP
• Google Drive & Microsoft Office proficiency
• Government/commercial facility customer service and reporting experience
• Required to obtain and maintain federal government badge with public trust clearance
• Supervisory experience with authority and ability to delegate tasks to appropriate staff
• Experience with timesheet management
• Some background experience in the operation, maintenance and repair of building systems such as HVAC, electrical, lighting, carpentry, drywall and hardware, paining, masonry, flooring environments

Project Administrator/Assistant Project Manager Some Duties Include:

• Answer and direct phone calls and emails
• Assign & dispatch work orders
• Follow up on work orders
• Review work orders
• QC completed work orders
• Provide updates to customers on work orders and projects.
• Manage CMMS system
• Work directly with assisting Senior Project Manager & Project Manager
• Backup supervisor for onsite staff and subcontractors
• Coordinate and manage project tasks and deliverables.
• Request invoices, tracking payment, etc.
• Schedule safety training & attend
• Assist with parking applications and requests
• Participate in candidate interviews
• Schedule appointments for onboarding (background/fingerprints) & assist with EQIP
• Order office & site supplies, equipment, tools, and uniforms.
• Update and manage sign in sheets, leave requests, etc.
• Review staff time and collect documents to submit for payroll
• Assist in managing staff schedule.
• Collect daily logs, tours, reports, etc.
• Send out morning building report each morning with fire panel and elevator log
• Collect all daily, weekly, and monthly documents and distribute.
• Attend meetings with customer and managers
• Assist staff with work orders, iPads
• Manage all onsite files, paper & electronic, including contract required documents.
• Create and distribute reports
• Prepare & update Contract Deliverables and Plans

• Paid federal holidays
• CIGNA medical & dental
• Health Savings Account with generous employer contributions
• EyeMed vision
• Company paid Short Term Disability
• Company paid Life Insurance and AD&D
• Optional Long Term Disability after 60 days
• 401K pre-tax and Roth with generous company match and vesting after 60 days
• Vacation & sick leave

Equal Opportunity Employer/Veterans/Disabled

Compensation details: 28-32 Hourly Wage

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