Office Manager

A client of ours is seeking a detail-oriented, team player to handle all aspects of the company and general office management functions. Candidate must be independent, flexible, and able to work well in a team environment.

Responsibilities:

• Enter and track all transactions
• Order Office Supplies and restock inventory
• Review, process and email invoices, maintain customer records, handle all collections, professional customer contact.
• Manage vendor records, W-9s, credit card payments, online bills, check runs.
• Multiple bank reconciliations for monthly closings.
• Assists with preparing monthly financial statements for CPA
• Manage all customer postage accounts, reconciliations, and internal/external reporting. Work closely with internal staff for accuracy and tracking.
• Administration and renewals of all employee benefits and insurance, PTO, any requested changes, and all related documents.
• Handle all new hires and related paperwork.
• Handle all business insurance and annual renewals with agent.
• Organize office functions as needed and coordinate maintenance of office supplies.

Job requirements:

• Bachelor’s degree preferred
• 3+ years of office management experience
• Strong critical thinking skills, adaptable, detail oriented
• Professional, friendly attitude, works well in team environment
• Complete tasks accurately, timely, meet all deadlines with minimal supervision
• Proficient in Microsoft Office, especially Word and Excel. Ability to learn and use inventory software to interact with QB.
• Strong verbal and written skills
• Proven ability to maintain confidentiality and honesty. Reporting to company owner.