Assistant Facilities Manager

We are offering a contract to hire employment opportunity for an Assistant Facilities Manager in Toms River, New Jersey. This role falls within the operations industry and is centered in a dynamic workplace environment. The main function of this position is to assist the Facility Management team in the completion of various building operations and maintenance tasks for a portfolio of buildings.

Responsibilities:

• Coordinate and oversee maintenance and repair work assignments performed by technicians, vendors, and contractors.
• Respond to and resolve client inquiries and complaints, ensuring timely and quality service delivery.
• Conduct regular facilities inspections and prepare detailed reports.
• Manage vendor relationships, providing training on work order and billing procedures.
• Process invoices and ensure accurate cost center coding.
• Assist in the preparation of operating and capital budgets.
• Review periodic financial reports, explaining variances and working with the finance team to correct errors.
• Use PC and/or PDA for work order systems, email, and training on processes and procedures.
• Provide technical guidance and training to coworkers, as needed.
• Perform other duties as assigned. • Proven experience in training and operations management.
• Proficiency in establishing and implementing procedures.
• Experience in invoice management.
• Ability to create impressive presentations.
• Familiarity with finance and billing processes.
• Experience in managing vendors and maintaining vendor relationships.
• Ability to perform ad hoc financial tasks.
• Knowledge in facility management.
• Strong focus on customer satisfaction.
• Proficient in coding and capital management.
• Ability to handle complaints and variance analysis.
• Skills in preparing detailed reports.
• Understanding of salary structures.
• Proficiency in PC OS.
• Excellent vendor management skills.
• Ability to provide quality service.
• Experience in landscape maintenance.
• Familiarity with cost centers and ability to correct errors.
• Ability to provide technical guidance.