Facilities Coordinator 1

We are offering a long-term contract employment opportunity for a Facilities Coordinator 1 in Carson, California. As a Facilities Coordinator, you will be playing a pivotal role in maintaining the smooth operation of our facilities by coordinating a team of multi-skilled operatives and managing relationships with key stakeholders, landlords, and vendors.

Responsibilities:

• Develop and maintain strong working relationships with key client stakeholders, landlords, managing agents, and all facilities vendors.
• Coordinate a small team of multi-skilled operatives, monitoring their performance to ensure tasks are completed accurately and on time.
• Assist in managing contractors on-site, ensuring they meet the required standards.
• Assist in the procurement of vendors and services as required.
• Collaborate in financial processes to ensure that all financial management requirements are met.
• Manage purchase orders in the internal financial management platform, ensuring accuracy and promptness.
• Assist with the implementation of the property risk management program and industry best practice operations.
• Conduct site inspections, assessments, and regular audits while adhering to safety procedures and building procedures.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation procedures and incident reporting procedures. • Possess proficiency in Microsoft Excel, Microsoft Word, and Microsoft Outlook
• Demonstrable experience in Operations and Procedures
• Experience in Finance and knowledge of Accrual Accounting
• Experience in Auditing and ability to Perform Ad Hoc Financial tasks
• Ability to coordinate with Vendors and Partners
• Familiarity with Facility Management and Implementation of safety guidelines
• Experience in Procurement and handling Purchase Orders
• Knowledge of Property Management and Stakeholder engagement
• Proficiency in using a Monitoring Tool
• Understanding of Conductivity and Risk Management
• Experience in KPI Reporting and setting Targets
• Familiarity with the process of Agreement drafting and execution
• Previous experience in a Facilities Coordinator role or similar is preferred.