Executive Assistant and Office Manager
Confidential Company South San Francisco Full-time
We are seeking a highly experienced Executive Assistant and Office Manager with strong organizational skills to support our senior executive team, including our Chief Executive Officer, Chief Business Officer, and President/ Chief Scientific Officer.
The ideal candidate will utilize good judgment while anticipating the needs of others. The ability to multitask and prioritize with minimal supervision will be critical, and this position will serve as the “go-to” person for the Clinical and Regulatory departments.
The right candidate will have a breadth of experience developed through a combination of education, training, and/or extensive experience working in a similar role. This role will provide high-level administrative support in a fast-paced environment.
The Executive Assistant and Office Manager will be trusted to handle sensitive and confidential material and will monitor email and other communications to ensure external and internal requests are met in a timely fashion. This person will also be responsible for managing the office in South San Francisco including coordinating office logistics, managing events on-site, and helping set a positive, energetic culture.The ideal candidate will utilize good judgment while anticipating the needs of others. The ability to multitask and prioritize with minimal supervision will be critical, and this position will serve as the “go-to” person for the Clinical and Regulatory departments.
This position requires being in the office Monday through Thursday in South San Francisco, CA, and working remotely on Friday.
Key Responsibilities- Participates/Leads ad-hoc projects within and across work groups.
- Calendar management and multi-calendar scheduling
- Book/register/coordinate travel, conferences, offsite meetings
- Expense reports and purchase orders (e.g., requests/manage internal reviews/signoffs)
- Circulate and distribute various documents for signature.
- File and maintain documents.
- Maintenance of logs, correspondence, and publications
- Assist with presentations (PowerPoint)
- Tech savvy with experience demonstrating basic computer skills and knowledge of computer systems and office apps (e.g. G Suite, Microsoft Office, Zoom, DocuSign, Box)
- Prior experience working in the biotech/pharmaceutical industry preferred
- 8+ years Administrative Assistant and/ or office management experience
- Bachelor’s degree preferred, but not required.
Salary: $138,000-$180,000
We are an equal opportunity employer. All applicants should be legally entitled to work for any employer in the US. Title and salary are commensurate with experience. Our compensation program includes competitive salary, equity participation and attractive bonus incentives.
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