Department secretary

This role offers a long-term contract employment opportunity.

Responsibilities:

• Process and submit routine correspondence, memos, reports, and various forms accurately and efficiently.
• Maintain departmental record-keeping and filing systems, including records related to personnel, payroll, attendance, work, and purchase orders.
• Act as a receptionist for the department, using discretion and judgement when screening visitors and telephone calls.
• Efficiently maintain the department calendar and schedule appointments in accordance with established department procedures.
• Support in the day-to-day operations of the Physician Referral program.
• Ensure the organization's work load is organized to meet established priorities.
• Handle department procedures, including distributing incoming mail and maintaining files.
• Utilize Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Windows OS for various tasks.
• Employ strong organizational skills to manage multiple tasks and deadlines.
• Ensure all written communication, including correspondence and reports, is free of grammatical or spelling errors.
• Proficiency in Microsoft Office Suite including Microsoft Word, Excel, and PowerPoint
• Experience with Windows OS and various file systems
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Familiarity with payroll operations and procedures
• Ability to schedule appointments and manage calendars effectively
• Experience conducting routine correspondence and other secretarial functions
• Proficient in typing with a good speed (mention of WPM not necessary)
• Ability to distribute incoming mail and maintain files systematically
• Knowledge of medical coverage procedures related to healthcare industry
• Previous experience with receptionist duties, including handling phone calls and visitors
• Familiarity with purchase orders and department procedures
• Good spelling and grammar skills for drafting and editing correspondence
• Ability to perform corporate secretarial functions and manage department procedures
• Previous experience in the Healthcare, Hospitals, or Social Assistance industry is preferred.