Cleveland - Executive Administrative Assistant

Overview:

Apogee has an exciting new opportunity for an Executive Assistant to work with the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate.

This is a full time position located at Wright Patterson Air Force Base (WPAFB), OH. This position may allow for a hybrid work schedule at the customers descretion.

Responsibilities:

• Assist with the administration of calendars, creating meetings, conference room reservations and conference room configuration.
• Assist with establishing and maintaining official file plans with the use of Air Force Records Information Management System (AFRIMS).
• Support Government requirements to file and retrieve electronic and/or paper graphics material to facilitate research and expedite creating of briefings and reports.
• Assist during briefings to include compiling and preparing briefings and reports in hard copy for special and/or recurring meetings/events.
• Assist with monitoring office supplies and with supply lists.
• Support various functional areas including human resources and input information into various management systems such as the Resource Management Information System (RMIS) and Defense Travel System (DTS).
• Assist with monitoring, opening and closing secure areas, conference rooms including secure conference rooms and providing escort to visitors.
• Support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats.
• Support the preparation, scheduling and coordination of materials/resources.
• Provide illustrator services supporting the development of the final style, format and preparation of the illustrations.
• Assist with operating the graphics workstation equipment, scanner equipment, photo reproduction equipment and the associated software.
• Assist the directorate focal point in collecting and visually displaying materials at staff meetings and events.
• Assist in reviewing the content of the directorate electronic workflow mailbox, compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate’s SharePoint suspense task tracking system.
• Assist in the compiling, formatting and storing divisional inputs to taskings to support development of the directorate response and assist with transmitting approved responses to specified organizations.
• Assist with initiating and updating in/out-processing checklists and associated forms, scheduling In-Processing appointments for incoming personnel, briefing incoming personnel and schedule/coordinate with other In-Processing briefers.
• Assist in servicing the directorate for all incoming/outgoing mail and overnight/express mail package deliveries, tracking the budget for overnight/express mail packages, tracking classified and registered mail, receiving, signing for and distributing both classified and unclassified mail.
• Assist in a wide range of administrative support services, as needed.

Qualifications:

Minimum Experience:

Years of Experience: 15 years of relevant experience of which 5 years supporting the DoD

Additional Experience:

Experience with a combination of the following DoD systems:

• - AFRIMS
• SOCCER
• DTS

Years of Experience: 10 years relevant experience of which 3 in direct support of the DoD

Travel: None