Administrative Assistant
Baird & Warner Highland Park Full-time
About Baird & Warner Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen.That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Highland Park office.- This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.
Essential Duties And Responsibilities:
- Compile property transaction files for all listings and contracts and verify information.
- Technologically savvy
- Marketing support
- Listing maintenance, create paperless listing files, process listing agreements
- Process sales, closings and earnest money
- Answer phones
- Administrative support services
- Document management
- Distribute and prepare incoming and outgoing mail
- General office support functions including greeting customers and maintaining office appearance.
- Process buyer rep agreements
- Data entry
- Office supply upkeep
- Communicate office maintenance requests to home office
- Assisting agents with in office document preparation
- Tasks assigned by Broker Manager & Sales Support Manager
- Punctual arrival time by 9am
- Assisting other employees in office duties
- Attend office events, happy hours, meetings
- Strong communication skills (verbal & written)
- Ability to multi-task & prioritize
- Strong computer skills - including Google platform and Microsoft Office
- Ability to perform accurate data entry
- Team player but can work independently
- Professional appearance
- Proactive
- Real estate knowledge is a plus
- High School Diploma or equivalent required.
- Minimum 1 year Administrative Assistant experience.
- Previous Real Estate administrative experience desired.
Benefits
Medical, dental, vision, PTO, VTO
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