Part-Time Board Coordinator

This role is crucial in ensuring that the board operates efficiently and effectively in fulfilling our organization's mission. This is a part-time role at 50% LOE on a six-month contract with the possibility of an extension.

• Logistical Support:
• Schedule and coordinate board meetings, committee meetings, and annual retreats.
• Arrange meeting logistics, including venue setup, catering, and audio-visual requirements.
• Manage the board calendar and ensure timely communication of meeting dates and agendas.
• Document Preparation:
• Prepare and distribute meeting agendas, board packets, and supporting documents.
• Support the executive members in preparing board documents and necessary inputs.
• Take detailed meeting minutes and track action items and resolutions.
• Maintain organized records of all board activities, documents, and correspondence.
• Board Activity Coordination:
• Facilitate communication between board members and executive members.
• Assist in onboarding new board members, including orientation and training materials.
• Coordinate special projects and initiatives as directed by the board.
• Coordinate with the organization’s legal counsel
• Compliance and Governance:
• Ensure all board activities comply with legal and regulatory requirements.
• Assist in updating and maintaining board policies, bylaws, and governance documents.

you are:

• Interpersonal Skills: Ability to build strong relationships with board members, staff, and external stakeholders.
• Time Management: Proven ability to manage multiple tasks and deadlines effectively.
• Problem-Solving: Resourceful in overcoming obstacles and addressing unexpected challenges.
• Professionalism: Maintains a high level of integrity and ethical conduct.

• Bachelor's degree in Non-Profit Management, Business Administration, or a related field preferred.
• Minimum of 5 years of experience supporting a board of directors for a US nonprofit.
• Strong understanding of US board governance practices and legal responsibilities.
• Exceptional organizational skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and experience with board management software.
• Ability to handle sensitive and confidential information with discretion.
• Flexible schedule to accommodate occasional evening or weekend meetings.

Working Conditions:

• Part-time position requiring approximately 16 to 20 hours per week.
• Six-month contract with the possibility of extension.
• May include occasional early morning, evening or weekend hours for board meetings and events.
• Remote work environment with a combination of in-office and remote work possible.