Special Assistant (USAID/Center for Education)
Who We Are:
ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.
Position Description:
ZemiTek, LLC is recruiting for a Special Assistant (SA) who will be embedded within the Front Office of USAID's Bureau for Inclusive Growth, Partnerships, and Innovation (IPI) to support the Deputy Assistant Administrator (DAA) with oversight of USAID's Center for Education (EDU).The Special Assistant will provide critical operational, administrative, and programmatic support to the DAA and ensure linkages with the Center for Education, which supports education development initiatives around the world, through the Education Support Initiative 2 (ESI 2) institutional support contract.
The SA also supports IPI Front Office processes.
Location: Washington, DC (Ronald Reagan Building)Hybrid: 4-5 days on site; opportunity for situational telework
Salary: $65,000 - $68,500 (starting salary determined based on candidate’s knowledge, skills, experience, and education)
Clearance: Eligibility to obtain a Secret-level clearance (US citizenship required)
Responsibilities:
The Special Assistant will work directly with IPI's Deputy Assistant Administrator/ Acting U.S, Senior Coordinator for International Basic Education Assistance to provide administrative support, including scheduling and calendar management, travel accommodations, meeting preparations, visitor logistics, and management logistics. The SA also supports IPI Front Office processes. Responsibilities will include the following:
Administrative Support- Provide administrative and workflow management support
- Provide scheduling and calendar management support
- Ensure external and internal meetings and conference calls run smoothly and effectively by managing invites and conference call details, organizing meeting logistics, preparing meeting materials, recording minutes and actions, coordinating follow-up, and booking facilities
- Develop trackers and tables for planning and monitoring upcoming tasks and responsibilities
- Assist in the preparation and assembly of meeting materials, as well as note-taking and tracking action items that require follow-up
- Coordinate travel arrangements as needed, including flights, accommodations, visa application, country clearance, ground transportation and receipts
Support other DAAs and Front Office staff and collaborate with the IPI Center for Education's Staff Assistant, as needed
Correspondence Management- Manage taskers coming into the IPI Front Office in coordination with other team members
- Track and process all Front Office and above clearances of IPI/EDU briefers/memos
- Review correspondence for proper formatting as prescribed in official Agency guidance
- Keep abreast of and implement Agency guidance to ensure proper document management through clearance processes, electronic filing, etc.
- Produce documents to a very high standard without need for re-editing prior to clearance and dissemination from office
- Prepare correspondence and documents (typing, formatting, preparing as draft and final correspondence, cables and program documents)
- Distribute correspondence and documents and other requested information
- Track, control, and file documents (log and track documents, standardize and maintain files according to Agency Records Management directives)
- Liaise with USAID Administrator and Deputy Administrators' Front Office, the Office of the Executive Secretariat, other bureaus' Front Offices, speechwriting and scheduling teams as well as Special Assistants across the Agency
- Field staff questions and concerns, connecting them with appropriate individuals and resources, as needed
- Assist staff in navigating internal Bureau and Agency systems
Qualifications:
- Bachelor's degree and a minimum of one (1) year relevant experience;
- Ability to obtain and maintain a secret level security clearance is required. Current or recently active clearance is preferred
- Demonstrated commitment to providing outstanding support to leadership and high-quality work as a member of a fast moving, hard working office;
- Ability to learn quickly, think critically and adapt to the changing needs of the assigned DAA, DAAs in other sectors, as needed, and the rest of IPI's Front Office;
- Exceptional organizational, analytical, and troubleshooting skills; ability to multitask and prioritize tasks; detail and solutions-oriented;
- Strong writing and editing skills;
- Stellar interpersonal and communication skills; desire to work with a variety ofindividuals and personality types at a high level;
- Discretion, diplomacy, and tact;
- Previous experience with U.S. government agencies is not required, but a plus.
- Interest in international development, international education, and/or policy is preferred.
Our application process is quick and easy.
Meet ZemiTek: Here is an inside look of who we are and what we do.See what's new at ZemiTek: LinkedIn
Compensation and benefits are fundamental to any career decision. That’s why at ZemiTek we design our benefits packages to reflect the importance of the work we do for our customers. Our employment benefits include, competitive compensation, health and wellness programs, income protection, paid personal, parental, and medical leave, retirement plans with employer match and immediate vesting, among many other perks.
What We Believe:
ZemiTek is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.
ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@zemitek.com.
ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
All members of IPI are measured on how they foster a climate of respect in interactions with others, value differing perspectives, and treat others in a fair, equitable, and culturally sensitive manner. All members of the Bureau are expected to value diversity, equity, and inclusion in performing everyday duties and responsibilities.