Legal Administrative Assistant

Office Management Duties:

• Proficient with typing and word processing, using programs like Excel, Word, Adobe, Office 360, among others.
• Maintain office equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; coordinating with outside IT people.
• Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt;; stocking items; delivering supplies to work stations.
• Managing physical storage and cloud databases.
• Scheduling, coordinating and confirming business lunches, appointments, and meetings; interact with clients and colleagues.
• Research regarding computer, phone , and tablet options and programs; make sure all of the above are updated, syncing with iCloud, and running smoothly.
• Prepare client invoices; monthly billing.
• Make business travel arrangements
• Attention to detail, administrative writing skills.
• Strong organizational skills; physical storage units, cloud storage systems, filing systems, alphabetizing.
• Ability to make copies, send faxes, and send mail through USPS or any other mail service like UPS and FedEx.

Legal Assistant Duties:

• Keep matter organized by establishing and organizing files; documenting actions; inputting information into file databases.
• Preparing letters, presentations and reports.
• Arranging for the delivery of legal paperwork.
• Preparing entity filings with Secretary of State.
• Typing correspondence and legal paperwork.
• Conducting research in legal matters.
• Maintain a comprehensive and organized billing system resolutions.

Personal Assistant Duties:

• Booking transport and accommodation for personal/leisure travel.
• Taking orders and calling them in for lunch runs.
• Understanding of online systems like Backblaze and Sherweb, as well as a fair working knowledge of Apple products and operating system.