Administrative Assistant - Raleigh

Description:

The Administrative Assistant facilitates the efficient operation of the office by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Make copies of correspondence and other printed material.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Learn to operate new office technologies as they are developed and implemented.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Handle production work specific to the public accounting industry.
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
• Time Management - Managing one's own time and the time of others.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Speaking - Talking to others to convey information effectively.
• Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
• Computer Skills – Ability to operate spreadsheet, word processing and email programs.
• Teamwork – Ability to function within a group of co-workers and learn to work with different types of people.
• Confidentiality – Ability to keep client and employee information confidential.
• Willingness to be helpful and work overtime as needed.

Requirements:

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel).
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Schedule:

This is a full-time, non-exempt position with a M-F, 8am - 5pm schedule.

Benefits:

Zatkoff offers the following benefits for full-time employees:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short and long-term disability
• Employee Assistance Program
• Profit sharing
• Annual performance bonuses

Additional Information:

Legal authorization to work in the U.S. is required for all positions, and certain positions may require specific types of legal work authorizations.

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