Administrative Assistant

This is an on-site position working from 7:30 am to 4:00 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $21.50 per hour.

Administrative Assistant Job Overview:This position will be learning and using invoicing systems and processes at the Public Health Lab. Administrative Assistant Key Job Responsibilities will include:-Invoice Preparation: Creating and issuing accurate customer invoices in a timely manner according to the organization's guidelines.-Collaborate with other Departments: Working closely with other departments to obtain and ensure accurate billing information.-Data Entry: Accurately enter invoice information into the appropriate invoicing system.-Verify Transactions: Reviewing invoices for completeness and accuracy, ensuring all necessary information is included.-Record Maintenance: Maintaining organized and accurate records of all invoices.-Customer Communication: Communicating with customers regarding billing inquiries, resolving any discrepancies, requesting credits, and account changes when needed.-Report Preparation: Creating various monthly billing reports to track billing data.

Skills and Abilities Needed for Administrative Assistant position:-Excellent attention to detail and accuracy.-Very strong Microsoft Excel skills-Very strong Microsoft Office skills-Excellent time management skills-Excellent data entry skills-Good communication and customer service skills-Good mathematical skills-Strong organizational and record keeping skills-Critical thinking skills-Ability to multitask-Ability to work independently-Good problem-solving skills-Must have a strong work ethic