Engagement Events Manager

Overview:

Reporting to the Director of Engagement Communications, the Engagement Events Manager serves a key role ensuring the seamless execution of strategic donor events. Responsibilities include working with the Engagement Team and supporting the fundraisers to organize and execute high-quality ministry-wide events designed to connect, cultivate, solicit, or steward donors and prospective donors of Educational Media Foundation in a manner that reflects the culture, values, and vision of the organization.

• Support the leaders of the Engagement Team to organize and execute high-quality donor events that have a clear purpose and expected outcome.
• Collaborate with K-LOVE partners in Programming, Marketing, Ministry Partnership, and others to achieve the goals of a specific event.
• Work with ministry staff to plan stewardship events or prospect events in conjunction with K-LOVE national events such as the Fan Awards, K-LOVE Cruise, Live at Red Rocks, and other ministry-wide events.
• Create event templates, timelines, and clear processes to ensure strong collaboration and communication among Engagement leaders and other ministry staff.
• Develop and leverage relationships with vendors, for example: catering support services, A/V equipment contractors, florists, event contractors and various venues’ management to ensure adequate support and flawless event execution.
• Partner with contractors to help execute events on an as-needed basis.
• Draft and send pre-event and post-event communications to donors on an as-needed basis, including but not limited to invites, save the dates, tickets, welcome letters, one-sheets, itineraries, instructions, and post-event follow-up emails
• Availability to respond to and problem-solve around donor questions or issues both prior to and during the events.
• Track RSVPs and keep event lists accurate and up to date.
• Create ROS, talking points, seating charts, itineraries, donor bios, and staff communications to support the execution of events.
• Communicate and coordinate with Engagement and ministry leadership on event attendance and responsibilities.
• During events, the Engagement Event Manager will serve a “behind the scenes” role, orchestrating a smooth sequence of events, delivery of services, and technical support. The role will always be thinking 5 steps ahead to ensure details are well executed.
• Facilitate post-event discussions with applicable members of the team focused on factors for success, problems, or hurdles related to events with a focus on rating the event’s effectiveness in achieving stated goals.
• Manage donor events budget and all related contracts and payments
• Manage master Engagement annual calendar of events.
• Track and ensure individuals who attend the events are entered in Salesforce with a notation they attended the event.
• Participate actively in staff meetings, summits, and retreats.
• Adhere to guidelines and administrative procedures including submitting expense reimbursements, invoices, and contact report timely.
• Perform other duties as required to advance the mission of K-LOVE.

• Bachelor's Degree, or combination of education/training with relevant experience
• Minimum of 2-4 years event management experience, preferably in the nonprofit field.
• Excellent interpersonal skills with a demonstrated ability to develop and maintain key business relationships and have a strong customer focus.
• Must be able to adapt to a wide range of people from diverse backgrounds, both within and outside EMF, to achieve mutually positive outcomes.
• Excellent organizational skills and the ability to work in a fast-paced environment.
• Effective attention to detail and time management with the ability to manage and complete several projects at the same time.
• Excellent written and verbal communication and presentation skills.
• A collaborative and flexible style, with strong service mentality. Need to be seen as a team player.
• Excellent interpersonal skills with the ability to develop sincere business/ministry relationships.
• Demonstrated commitment to the social sector with a passion for our mission and values.

What can we offer you?

Some of our benefits package includes:

• Medical Insurance, Vision Insurance and company paid Dental
• Company paid life insurance and short term/long term disability insurance
• Company 401k with a generous company match
• Parental leave with Baby Bonding pay
• Generous paid vacation, sick leave and holiday time off
• Amazing company culture that includes exclusive access to concerts, movie premieres, media industry events, etc.
• Free access to LinkedIn Learning platform

Also, as a religious non-profit organization, the Company is not governed by the CA Fair Employment and Housing Act.”