[ref. a95493501] Receptionist

This role primarily involves handling incoming calls, scheduling appointments, and directing inquiries to the appropriate departments. You will also be tasked with various administrative duties to support the smooth operation of the office.

• Serve as the first point of contact for clients and visitors, establishing a welcoming atmosphere
• Manage incoming calls using a multi-line phone system, answering queries and directing them to the relevant departments
• Schedule appointments efficiently, ensuring no conflicts in the calendar
• Assist with administrative tasks such as data entry and mail organization
• Maintain an organized, clean, and detail oriented reception area
• Use Microsoft Excel, Microsoft Outlook, and Microsoft Word for various tasks
• Handle email correspondence in a detail oriented and prompt manner
• Maintain and organize files for easy access and retrieval
• Use your strong interpersonal skills to provide excellent customer service
• Keep accurate records of all interactions and transactions. • Proficiency in answering a multi-line phone system
• Exceptional customer service skills
• Proficiency in data entry tasks
• Ability to handle email correspondence efficiently
• Strong interpersonal skills for interacting with clients and colleagues
• Proficiency in Microsoft Excel for data management and reporting
• Familiarity with Microsoft Outlook for email and calendar management
• Proficiency in Microsoft Word for document creation and editing
• Ability to organize files systematically for easy retrieval
• Capable of scheduling appointments effectively and efficiently