Office Manager/Executive Assistant

This role requires proficiency in various administrative skills and familiarity with Microsoft Office Suites.

Responsibilities:

• Manage office equipment, supplies, and physical facilities to ensure smooth operations
• Coordinate with landlords on leasing issues and property conditions
• Assist with orientation for new employees which includes setting up office space and providing information on company policies
• Act as the primary contact for the company's IT and communications vendors to ensure prompt and effective service
• Provide executive administrative support including scheduling meetings, booking travel arrangements, and renewing professional memberships
• Assist with managing, tracking, and preparing annual renewals for companies’ insurance policies and business registrations
• Coordinate with third-party vendors for desktop publishing, web design, and technical editing support
• Participate in project administration, scheduling, and miscellaneous project management support
• Coordinate event planning and meeting arrangements, including community engagement and public meetings
• Assist in the preparation and formatting of deliverables or coordinate with outside vendors for such tasks
• Conduct online research as requested by the management.
• Minimum of 2 years experience in a similar role as a Benefits Administrator.
• Proficient in Microsoft Office Suites.
• Demonstrated administrative assistance skills.
• Experience with administrative management is required.
• Familiarity with administrative office procedures and processes.
• Strong administrative skills with the ability to manage multiple tasks simultaneously.
• Experience with ordering office supplies and maintaining inventory.
• Knowledge of supply ordering and reordering processes.
• Experience with calendar management and scheduling.
• Proficiency in calendaring software and tools.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational skills.
• Ability to work independently and as part of a team.
• Bachelor's degree in Human Resources or related field is preferred.
• Familiarity with benefits administration software is a plus.