Office Manager

We are offering a contract to hire employment opportunity for an Office Manager in the Construction/Contractor industry. Located in Springfield, Massachusetts, you will be a key figure in our organization, providing robust administrative support and maintaining efficient office operations.

Responsibilities:

• Provide a warm welcome to all visitors, acting as the initial point of contact for the office
• Handle incoming calls, ensuring all queries are addressed promptly
• Assist with the preparation and management of bid documents for commercial construction projects
• Maintain and organize construction documents to ensure easy access and accuracy
• Utilize Microsoft Word and Excel for various administrative tasks
• Keep track of insurance certificates, updating and filing them as required
• Perform other administrative tasks as directed by the management team
• Foster a team-oriented environment through effective communication and interpersonal skills.
• Minimum of 2 years of experience as an Office Manager, preferably within the construction/contractor industry
• Proficient in answering inbound calls and performing receptionist duties
• Experience in assisting and directing visitors
• Familiarity with preparing and handling bid documents
• Previous involvement in commercial construction projects
• Ability to understand and manage construction documents
• Proficiency in Microsoft Word and Microsoft Excel
• Exceptional organizational and multitasking skills
• Strong communication and interpersonal skills
• Ability to work in a fast-paced environment and meet deadlines
• High school diploma or equivalent; higher degree from a business school will be considered a plus.