Contracts Administrator- Hotel Renovations GC- NoVa
About Our Client
Our client is a leading hotel renovation general contractor with over 35 years of experience in the industry. They specialize in full-scale hotel remodels, guest room renovations, lobby refreshes, and interior upgrades, delivering seamless, high-quality renovations for some of the world's most prestigious hospitality brands, including Marriott, Hilton, Hyatt, JLL, and Host Hotels & Resorts.
With a collaborative, people-first culture, this company fosters a team-oriented environment where employees are valued and given opportunities for growth and career advancement. Their high-end, modern workspace reflects the luxury properties they renovate, making it a dynamic and engaging place to work.
Job Description
Project Administration & Contract Management:
- Administer project-related software (Procore, DocuSign, Salesforce, Billy).
- Prepare and manage project data from inception to completion.
- Oversee contracts, subcontracts, and change orders, ensuring proper execution and compliance.
- Communicate with clients, subcontractors, and vendors to collect W-9 forms, insurance certificates, and licenses.
- Maintain subcontractor/vendor documentation and verify Certificates of Insurance (COI).
- Coordinate annual insurance certificate renewals and assist in external year-end audits.
Facilities & Office Administration:
- Manage office and IT inventory, coordinating with service providers for setup and maintenance.
- Oversee office access & parking administration (key fobs, hard keys, garage passes).
- Schedule and coordinate office equipment repairs and maintenance.
- Handle ordering and restocking of office and kitchen supplies.
MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.
The Successful Applicant- Strong problem-solving and organizational skills
- Excellent written and verbal communication
- Ability to multitask and work independently
- 1+ years of construction office experience (Required)
- DocuSign (Required) | Salesforce (Preferred) | Procore (Trainable)
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Competitive Medical, Dental, & Vision Plans
- 401K Program with Company Match
- Paid Time Off (PTO) & 11 Paid Holidays
- Tuition Reimbursement & Wellness Program
- Company-Paid Life & Disability Insurance
- Volunteer Days (16 hours per year)
Join a collaborative and high-energy team that specializes in delivering exceptional hospitality renovations with a people-first approach!