Administrative Assistant

We are seeking a self-motivated Administrative Assistant to provide comprehensive administrative support to our clinical education team, director of Education, and other team members as necessary. This role requires excellent organization, discretion, attention to detail, and professionalism in all interactions.

Responsibilities:

• Maintain and update the team calendar, schedule and coordinate both internal and external meetings, including meetings with C-suite executives
• Liaise with other administrative personnel to ensure smooth communication and efficient scheduling
• Send out invitations and necessary materials to new hires to be trained
• Regularly update and manage training logs using Excel
• Perform various clerical duties including but not limited to filing, copying, data entry, and record keeping
• Spend a significant amount of time on the phone to coordinate meetings, training sessions and answer inquiries
• Assist with the orientation of new caregivers and ensure they are properly registered for appropriate classes
• Provide extensive support to our educators in all aspects of their roles
• Contribute to a positive and efficient team environment with professionalism and respect

Qualifications:

• Strong initiative and ability to function as a self-starter
• Excellent proficiency in Microsoft Excel, and Outlook.
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Demonstrated ability to work in a team and communicate effectively with diverse groups of people
• Experience in administrative roles is preferred but not a deal breaker

Reporting to the Director of Education, this role is primarily intended to support a team of 4. We offer a collaborative and supportive workplace environment, and we look forward to welcoming a new member to our team.

If you believe you are a strong match for this role, and you are excited to contribute to a strong, inclusive educational team environment, we encourage you to apply.