PART TIME Administrative Assistant

This role offers a contract to hire employment opportunity and requires individuals who are proficient in MS Office Suite.

Responsibilities:

• Manage and answer all incoming telephone calls and inquiries in a courteous and professional manner
• Handle and coordinate customer purchase orders and sales sample orders, ensuring production personnel have all necessary documents for scheduling
• Oversee the shipment and delivery schedule for customer purchase orders to ensure timely delivery
• Prepare and assemble necessary paperwork for company vehicle outbound shipments and for customer order pick-ups
• Place orders for raw materials and other supplies as requested by Office and Plant personnel
• Maintain, review, and file food safety records on a daily basis
• Manage the office email inbox, ensuring all queries and requests are promptly addressed
• Greet office visitors, providing them with the necessary assistance and information
• Perform data entry tasks as necessary to keep records up-to-date and accurate
• Assist the President/CEO on an occasional basis with personal tasks and other assigned projects.
• Candidate must have a high school diploma or equivalent educational qualification.
• Proven experience as an administrative assistant or in a similar role within the food and food processing industry is required.
• Proficient in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Strong customer service skills with a focus on professionalism and courtesy.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and ability to multitask.
• Detail-oriented with strong problem-solving skills.
• Knowledge of office management systems and procedures.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing demands and priorities.
• Must have legal authorization to work in the United States.
• Experience with data entry and administrative reporting.
• Must have a strong ethics and reliability.
• Ability to handle sensitive and confidential information appropriately.
• Familiarity with the food and food processing industry is a plus.