[ref. t05664404] Administrative Assistant I - PDD Roxbury Defenders

Overview:

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant I position for its Public Defender Division (PDD) Roxbury Defenders Office. PDD provides legal representation to adults in criminal court cases, including District, Municipal, and Superior Court.

We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.

Our Values

Courage • Accountability • Respect • Excellence

DIVERSITY AND INCLUSION MISSION STATEMENT

CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.

AGENCY OVERVIEW

CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.

The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.

OFFICE OVERVIEW

Often referred to as the ‘heart of the city of Boston,’ Roxbury is home to a diverse community which includes Black, Latinx, and Asian families, as well as young professionals. The Roxbury Defenders Unit has been serving the Roxbury and Dorchester communities for more than 50 years and is integral to the community fabric.

POSITION OVERVIEW

The Public Defender Division is seeking to fill an Administrative Assistant I position to work with attorneys who provide legal representation and advocacy to indigent adults in criminal misdemeanor and felony cases in area courts.

This is a full-time position and reports to the Supervising Administrative Assistant III.

Qualifications:

MINIMUM ENTRANCE REQUIREMENTS

Substitutions:

• An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Applicants must also have access to home internet access sufficient to work remotely.

QUALIFICATIONS/SKILLS

The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.

• Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups;
• Strong communication, organizational, and detail skills;
• Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;
• Flexibility, and strict adherence to confidentiality;
• Typing skill of 50 to 60 wpm preferred;
• Familiarity with advanced Word formatting and editing, and Microsoft Excel;
• Legal office experience a plus; and,
• Foreign language skills are strongly preferred.

Responsibilities:

RESPONSIBILITIES

The Administrative Assistant I will support a team of attorneys by:

• Opening and closing cases, including running conflict checks;
• Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;
• Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;
• Providing telephone and reception services;
• Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups; and,
• Other duties as assigned.

EEO Statement

Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the interim Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net