Property Administrative Assistant

We are offering a short term contract employment opportunity for a Property Administrative Assistant in Mattapan, Massachusetts. This role primarily involves providing administrative support within the property industry, wherein the selected candidate will be the main point of contact at the front desk and will handle various administrative duties, from answering calls to maintaining records.

Responsibilities:

• Act as the first point of contact, managing reception duties, including fielding phone calls
• Ensure timely and accurate entry of work orders into the relevant system for tracking and follow-up
• Regularly update tenants regarding the status of their current orders to ensure transparency and effective communication
• Provide comprehensive administrative assistance to the Property Manager, ensuring smooth office operations
• Utilize basic office skills such as faxing, emailing and filing to maintain efficient workflow
• Ensure strong customer service by promptly responding to inquiries and requests. • Applicants must possess basic office skills including data entry, file management, and use of office equipment such as printers and scanners.
• Strong verbal and written communication skills are necessary for this role.
• Proficiency in Microsoft Office Suite, specifically Word, Excel, and Outlook is expected.
• Prior experience in a similar administrative role within a property management setting is preferred.
• Candidates are expected to demonstrate strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively is crucial for this role.
• Candidates should have the ability to maintain a high level of confidentiality regarding company and client information.
• Applicants should have a keen eye for detail and the ability to spot errors and inconsistencies.
• Ability to work collaboratively within a team and also independently with minimal supervision is required.
• Familiarity with property management software would be an advantage.
• Candidates should have excellent problem-solving skills and the ability to make decisions under pressure.
• Applicants must be able to handle multiple tasks simultaneously and meet deadlines consistently.
• A high school diploma or equivalent is required; additional qualifications in office administration or relevant fields will be a plus.