Accounts Payable Specialist

The AP Specialist will support the accounts payable process through vendor management, correspondence, and transactional responsibilities.

Key Responsibilities:

Vendor Communication:

• Serve as the primary point of contact for vendor inquiries, ensuring prompt and professional responses to emails and phone calls.
• Address payment status inquiries, resolve discrepancies, and provide necessary updates to vendors.

Invoice Processing:

• Accurately process vendor invoices, including verifying details and ensuring proper documentation is received.
• Match invoices to purchase orders or receipts as applicable, and ensure compliance with company policies.

Email Management:

• Monitor and manage the accounts payable inbox, responding to inquiries and routing messages to the appropriate team members when necessary.
• Maintain a high level of organization within email communications to track and follow up on pending requests.

Basic Accounts Payable Functions:

• Ensure the timely and accurate coding and entry of invoices into the accounting system.
• Collaborate with team members to support the AP team’s goals and deadlines.
• Review and address invoice status issues, such as duplicates or missing approvals.

Compliance and Accuracy:

• Adhere to company policies and industry regulations related to accounts payable.
• Assist in preparing documentation for audits or other internal reviews.
• Proven experience in accounts payable or a related role.
• Excellent communication and customer service skills to manage vendor relationships effectively.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office Suite (especially Excel) and familiar with accounts payable systems (ERP experience is a plus).
• Ability to work independently and collaboratively in a fast-paced environment.