Payroll & Benefits Admin

To apply to this hybrid role, please send your resume to John Sadofsky at john.sadofsky@roberthalf.c0m

The warmer Chicago months are pretty much here! Treat yourself this Spring season to a new job opportunity at a Fortune 500 company that was voted one of the best places to work in 2024.

This position is full-time and requires the candidate to work from our Chicago office at least three days per week, or more, as needed.

Job Description:

• Administers employee benefits programs, including reviewing plan materials, auditing invoices, and updating documentation as needed
• Handles all employee benefits related questions from colleagues, provides relevant documentation while maintaining strict confidentiality and professionalism
• Communicates with FMLA and disability providers to gather and provide information needed for claims
• Manages annual online open-enrollment process and verifies annual employee elections
• Works directly with the company's broker to review plan designs and complete benefit compliance
• Completes on-boarding/off-boarding of employees in payroll and benefit systems
• Processes semi-monthly and ad-hoc payroll as well as makes any adjustments to payroll as needed
• Tracks employee PTO requests and reconciles annually
• Maintains and tests benefits feeds to ensure transmissions
• Coordinates Worker’s compensation audit information
• Tracks 401(k) contribution changes, regularly runs reports and verifies elections for accuracy, coordinates annual compliance audit of the plan
• Supports the HR team with ad hoc items and projects as needed
• Proactively identifies inefficiencies and provides recommendations for process improvement

Job Requirements:

• Strong attention to detail and excellent organizational skills
• Highly self-motivated with a strong work ethic
• Detail oriented, able to multitask, with excellent time management skills
• Solution oriented and a problem solver
• Strong written and verbal communication skills
• Experience working in a team-orientated, collaborative environment; team player with a positive and professional attitude
• Highly discreet and maintains strict confidentiality
• Willing to roll up their sleeves, “no job is too small” mindset
• Bachelor’s degree required
• HR Certification (e.g., PHR, SHRM) preferred
• Experience using ADP WorkforceNow highly preferred or other HRIS systems
• Strong proficiency with Microsoft products (i.e., Outlook, Word, PowerPoint, Excel)
• Experienced report writing and payroll administration required
• 2-5 years of experience working in a Human Resources or Accounting role with an emphasis on benefits

• Knowledge of benefit and 401(k) programs regulations preferred

To apply to this hybrid role, please send your resume to John Sadofsky at john.sadofsky@roberthalf.c0m