Accounts Payable Specialist

Position Summary:

The Accounts Payable Specialist will oversee all aspects of the accounts payable process, ensuring accuracy, timeliness, and compliance with company policies and financial regulations. This role involves working closely with internal departments and external vendors to maintain strong relationships and streamline processes.

Key Responsibilities:

Invoice Processing:

• Review and process invoices for accuracy and proper documentation.
• Match invoices with purchase orders and resolve discrepancies.

Vendor Management:

• Maintain vendor records and ensure compliance with W-9 and other documentation requirements.
• Handle vendor inquiries and resolve payment issues.

Payment Management:

• Prepare and process electronic and check payments.
• Monitor accounts to ensure timely payments and avoid late fees.

Reconciliations:

• Reconcile accounts payable transactions.
• Prepare month-end and year-end accounts payable reports.

Process Improvements:

• Develop and recommend improvements to AP processes and workflows to enhance efficiency.
• Assist in creating and updating standard operating procedures (SOPs) for AP processes.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or related field (preferred).
• Experience:
• 5+ years of accounts payable experience, preferably in a multi-entity or complex corporate environment.
• Familiarity with cash-based accounting practices (if relevant).
• Skills:
• Strong knowledge of accounting principles and AP best practices.
• Proficiency in [relevant software, e.g., SAP, QuickBooks, or Oracle].
• Excellent attention to detail and organizational skills.
• Effective communication and problem-solving abilities.

Preferred Experience:

• Experience in nonprofit, municipalities, or corporate commercial property industries is a plus.