Legal Secretary

The Legal Assistant will also be expected to handle incoming and outgoing mail, manage files, and facilitate travel plans.

Responsibilities:

• Accurately type and modify legal documents within requested timeframes, prioritizing work among various assignments.
• Coordinate the production of lengthy and complex documents with Work Product Support Services as needed.
• Prepare documents for e-filing as required.
• Review and route incoming mail and prepare and process outgoing mail and faxes, arranging for specialized mail or messenger services as required.
• Maintain paper and electronic files in compliance with current policies and work with Information Governance to create and maintain client files and indexes.
• Professionally manage incoming calls, including client calls, assisting in coordinating calendars, expense reports, travel, and meeting arrangements.
• Coordinate specific client dates with the Calendar/Docket Department as needed.
• Prepare and process new matter forms and receive and screen phone calls and take messages as required.
• Schedule meetings and arrange for conference rooms and meals.
• Maintain and update contact names and addresses in the contact database and communicate effectively with clients and others in the Firm.
• Anticipate the business needs of assigned attorneys, plan ahead, and meet deadlines.

Skills:

• Proficiency in LexisNexis, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Billing Functions.
• Experience in Calendar Management, Dictation, Documentation, Commercial Litigation, e-Filing, and iManage.
• Typing speed of over 60 WPM.
• Experience as a Legal Assistant.
• Proficiency in LexisNexis for legal research and case management
• Advanced skills in Microsoft Excel for data analysis and reporting
• Familiarity with Microsoft Office Suites including Word, PowerPoint, and Access
• Proficient use of Microsoft Outlook for email and calendar management
• Ability to manage billing functions for legal services rendered
• Expertise in calendar management for scheduling appointments and meetings
• Proficiency in dictation for recording verbal instructions or information
• Strong documentation skills for maintaining accurate and detailed records
• Experience in commercial litigation and familiarity with legal procedures
• Previous experience as a Legal Assistant in a professional setting
• Knowledge of e-Filing systems for court document submissions
• Proficiency in iManage for document and email management
• Typing speed of over 60 words per minute for efficient document creation and editing.