Executive Assistant

The Executive Assistant will handle numerous administrative tasks, maintain confidentiality, and assist in the development, implementation, and maintenance of various programs. This role offers a contract to hire employment opportunity.

• Professionally answer, screen, and direct phone calls for the Chairman.
• Monitor, read, and respond to emails in a timely and appropriate manner.
• Prepare and manage confidential correspondence and documents.
• Gather and prepare information for meetings, record meeting minutes, obtain responses and maintain records.
• Assist in drafting, proofing, printing, and distributing the quarterly company newsletter and monthly blog.
• Make complex global travel arrangements and accommodations, preparing detailed travel plans, itineraries, and agendas.
• Arrange and coordinate special events as required.
• Maintain an organized filing system of both paper and electronic documentation.
• Manage an active calendar for both personal and professional obligations, keeping the Chairman informed of upcoming commitments and responsibilities.
• Oversee multiple priorities for the Chairman across business, personal ranch, and residence.
• Submit weekly status reports to the Chairman regarding ranch activities.
• Complete critical and miscellaneous tasks regarding business and personal matters, facilitating the Chairman's ability to effectively lead the company.
• Carry out any other duties reasonably required by the Chairman. • Proven experience in a similar role such as Executive Assistant or similar.
• Proficiency with 'ADP - Financial Services', 'Cisco Webex Meetings', 'Concur', 'CRM', 'Kronos Timekeeping System', 'About Time'.
• Strong skills in calendar management.
• Excellent communication skills, both verbal and written.
• Experience in organizing conference calls and coordinating meetings.
• Ability to manage correspondence, including email communications effectively.
• Skill in composing professional correspondence and letters.
• Experience in distributing meeting minutes.
• Must possess a high level of confidentiality and discretion.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Strong organizational skills with a keen attention to detail.
• Ability to problem-solve and make decisions.
• Excellent interpersonal skills, with the ability to interact with all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).