Office Assistant

Some weeks you will be working part time and others full time. This is an immediate start, and you must have your own transportation.

Responsibilities:

• Filing and organizing patient charts to ensure easy accessibility and accuracy
• Manage front office reception and efficiently handle incoming telephone calls.
• Assist in the processing and assigning of worker comp claims to the appropriate claims staff.
• Oversee the processing of incoming U.S. Mail and inter-office mail.
• Keep an organized filing system and perform photocopying, faxing, and scanning of documents.
• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.
• Assist in the preparation and processing of purchase orders.
• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.
• Professionally and promptly handle email communications.
• Provide support to other departments as needed, ensuring a coordinated approach to office management.
• Minimum of 1+ years of office experience
• Proficiency in Microsoft Excel, Microsoft Word, and Microsoft Outlook
• Excellent communication skills
• Must be able to work independently
• Familiarity with mail processing, both electronic and physical
• Expertise in filing, scanning documents, and operating scanning equipment
• Experience in handling inter-office mail
• Must have your own transportation and can start immediately
• Ability to manage scanning equipment efficiently