[ref. b2836218] View Jobs Description - Orlando
35673
Location
Administrative Services Dept
Full/Part TimeFull-Time
Regular/Temporary
Regular
Overview
At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work.Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals.
Job Description
The Orange County Fiscal & Operational Support Division is looking for a qualified candidate to assist with the processing of procurement documents and the payment of invoices to support the Capital Projects Division. Our division provides fiscal oversight and management of the Administrative Service Department’s budget, as well as operational support for all of the divisions within the department.We seek a candidate who is a team player with excellent organizational skills and accounts payable experience.
General Functions
Responsible for the financial operations of a department or division. Duties include formulating budgets, establishing and maintaining billing systems, approving disbursements of funds, financial analysis, preparing fiscal reports, and assisting with processing of procurement documents and payment of invoices.
Representative Duties/Assignments
Duties may vary based on area of assignment. The following are representative duties, it is not the intent to capture all duties performed by this classification.- Develops accounting systems and procedures necessary to carry out the fiscal activities of a department or division.
- Participates in the preparation of fiscal statements and financial reports.
- Receives, tracks, and processes all construction pay applications and invoices in a timely manner.
- Receives, tracks and processes all change orders for the division.
- Reviews, approves, and processes monthly p-card statements.
- Interprets financial data and prepares recommendations for administrative and operating management personnel.
- Coordinate the budget preparation processes for the department or division.
- Reviews, tracks, and processes all purchase orders and delivery orders for the Administrative Services Department.
- Maintains reports to track invoices, purchase orders and change orders.
- Perform other related duties as assigned.
Minimum Qualifications
Bachelor's degree from an accredited institution in Business or Public Administration, Accounting, Finance, or related field and two years of experience in the accounting field, to include budget preparation, maintenance of accounting systems, and supervision.An equivalent combination of education and experience, which provides the required skills, knowledge and abilities, is acceptable on a year for year basis.
Experience in Microsoft Office such as Excel, Word, Access, and other accounting software.
PreferencesExperience with the Advantage Financial System.
Experience reviewing and processing construction pay applications.
Experience using the e-Builder project management software.
Application Deadline
Open Date: 09/19/2024Close Date: 10/03/2024
This posting is subject to close without prior notice.
Salary Information
Pay Grade: 015 - From $23.56 to $27.50FLSA Status: Exempt
Placement based on Education and Experience
Benefits- 10 paid holidays and up to 2 floating holidays annually.
- 18 days paid time off per year.
- Longevity bonus based on years of service.
- 6 days of paid TERM (sick) time annually.
- Low-cost medical, dental, vision, additional life insurance.
- Free basic life, long term disability, and employee assistance for all the family members effective on day one.
- Participation in the Florida Retirement System.
- Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
- Free access to Wellworks gyms and Orange County Recreation Centers.
- Free onsite wellness coaching, including dietician and nurse.
- Tuition reimbursement program.
- Earn service time to forgive student loans.
For more information on Benefits visit - https://www.ocfl.net/Employment Volunteerism/Employee Benefits.aspx
Veterans Preference
If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the closing date of the posting. Please scan and upload a copy of your cover letter and supporting documents, to Orange County Human Resources Division via the secure Box.com folder.
Your cover letter should include the Job ID number you are applying for, the title of the position, your full name and the last 4 digits of your social security number. *If you are a current employee returning from active military service, you may be eligible for promotion preference if the active military service qualifies for Veterans' Preference.Please note that Veterans' Preference applies only to a Veterans' first promotion after reinstatement or reemployment, without exception.
Educational Requirements
If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA).If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.
Address
400 E. South StreetOrlando, FL 32801
Notes
*May have the ability to perform duties in a remote setting with a hybrid work schedule*Selected candidate will be required to successfully complete the pre-employment drug, physical and background check.
May be required to demonstrate advanced proficiency in spreadsheet and word processing software.