Receptionist - Woodbridge

We are seeking a Receptionist to join our team in the education industry. In this role, you will be tasked with a variety of responsibilities including managing phone systems, assisting visitors, and coordinating logistics. This role offers a short term contract employment opportunity.

• Manage a multi-line phone system by answering and directing calls appropriately
• Greet guests upon arrival and provide proper direction within the university
• Assist with the logistics for proctor assignment to ensure smooth operations
• Deliver excellent customer service by addressing queries and resolving issues promptly
• Perform data entry tasks to maintain accurate records and databases
• Compose and handle email correspondence with precision and professionalism
• Utilize Microsoft Excel, Outlook, and Word to perform various administrative tasks
• Organize files and documents to ensure easy retrieval when needed
• Schedule appointments and meetings when necessary
• Hone and apply interpersonal skills to foster positive relationships with staff and visitors
• Proficient in Microsoft Office Suite including Microsoft Word, Excel and Outlook
• Experience in answering multi-line phone systems
• Excellent customer service skills
• Ability to schedule appointments and manage calendars
• Familiarity with data entry tasks
• Effective email correspondence skills
• Strong interpersonal skills for liaising with staff, students, and visitors
• Proven ability to organize and maintain files and records
• Experience in an educational or university setting is a plus, but not mandatory
• Ability to multitask and prioritize work in a fast-paced environment
• High school diploma or equivalent required
• detail oriented and courteous demeanor