Campus Receptionist

Overview:

Campus Receptionist

Are you ready to embark on a fulfilling career journey that aligns with your values and aspirations? Concorde Career Colleges is seeking a dedicated and dynamic Campus Receptionist to join our close-knit team. If you are passionate about education, community involvement, and personal growth, we invite you to explore this exciting opportunity.

Position Summary:

This position reports to the Campus President.

Responsibilities:

• Front Desk Operations
• Greet all visitors, students, faculty, and staff warmly and assist with inquiries.
• Answer and direct phone calls, taking messages or redirecting as necessary.
• Monitor and maintain the cleanliness and organization of the reception area.
• Other duties as assigned.
• Administrative Support
• Maintain visitor logs, sign-in sheets, and access badges.
• Handle incoming and outgoing mail and deliveries, distributing to appropriate departments.
• Assist with scheduling appointments and managing meeting room bookings.
• Provide clerical support, such as data entry, filing, and copying, as needed.
• Type minutes from various meetings as requested.
• Student and Staff Assistance
• Provide information about campus facilities, policies, and procedures.
• Assist students with general inquiries regarding admissions, registration, and event schedules.
• Facilitate communication between students, staff, and faculty members as needed.

• - Assist Student Affairs with outreach to employers as needed.
• Event Support
• Assist in coordinating logistics for campus events, meetings, and orientations.
• Prepare informational materials, signage, and displays for campus events.
• Security and Safety
• Ensure proper sign-in protocols for visitors, students, and staff.
• Report any unusual or suspicious activity to campus security.
• Contact maintenance and janitorial service when needed. Keep on-going relationship with the contractors to improve our current building status. Advise them of our daily needs including repairs, building issues, and parking
• Other duties as assigned

Qualifications:

• HS Diploma or GED (strongly preferred)
• Receptionist experience (preferred)
• Minimum of 2 years experience in customer service or administrative support (preferred)

• Proficiency with office software (e.g., Microsoft Office Suite) and multi-line phone systems.
• Strong interpersonal, verbal, and written communication skills.
• Friendly and professional demeanor with a commitment to creating a welcoming environment.
• Abilities
• Occasionally lift or move light office items, typically up to 15 pounds (e.g., paper supplies, small packages).

• Able and willing to:
• Communicate, think, learn, and reason
• Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
• Safely ambulate and/or maneuver when on-site at Company locations
• Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as Onsite: Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
• Travel Requirements
• No travel is required
• We are an Equal Opportunity Employer and do not discriminate against applicants or employees due to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, genetic information or any other federal, state or local protected class.
• Job descriptions are not intended as, nor should be construed to be, exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job duties and responsibilities essential for making fair pay decisions about the job.

Hourly rate range from $20-$22/HR based on experience and education.