Receptionist - Waukesha - ref. d84783019

We are offering an employment opportunity in the business services industry, based in Waukesha, Wisconsin. The role is a contract to hire position for a Receptionist. As part of our team, your primary function will be to ensure smooth organizational operations by managing the front desk, maintaining our client database, and carrying out various administrative tasks.

Responsibilities:

• Ensure the seamless management of the front desk, acting as the first point of contact for clients and visitors
• Maintain and update the client database, ensuring the accuracy and integrity of data
• Oversee the distribution of mail and index mail for easy tracking and retrieval
• Assist in the preparation of business information kits and folders, ensuring they are complete and up-to-date
• Operate the mail machine as needed, particularly in assisting with the mailing process
• Ensure the proper organization and maintenance of office supplies, placing orders when necessary
• Carry out copying and scanning tasks, ensuring the quality and accuracy of documents
• Handle envelope stuffing tasks as required, ensuring the correct documents are enclosed
• Use your skills in Microsoft Excel, Microsoft Word, and Microsoft Outlook for various tasks such as customer service, data entry, email correspondence, and scheduling appointments. • Minimum of 5 years experience in a similar role
• Proficiency in Microsoft Word, Excel and Outlook
• Exceptional customer service skills
• Experience with answering multi-line phone systems
• Strong data entry skills
• Ability to manage email correspondence effectively
• Excellent interpersonal skills
• Experience in organizing files and maintaining a systematic filing system
• Ability to schedule appointments and manage calendars efficiently
• High level of professionalism and ability to maintain confidentiality
• Strong problem-solving skills and ability to multitask
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• High level of attention to detail and accuracy
• Flexibility to work different shifts if required.