Administrative Assistant

Hours are M-Th, 9AM-2PM.

Administrative Assistant Responsibilities:

• Answering incoming phone calls and directing them to the appropriate person or department.
• Organizing and scheduling appointments to ensure smooth operations.
• Assisting in the preparation of regular reports to keep all team members updated.
• Writing and distributing emails, memos, letters, faxes, and forms to facilitate communication.
• Updating and maintaining office policies and procedures to ensure compliance.
• Creating purchase orders and expense reports to manage office finances.
• Ordering office supplies and researching new deals and suppliers to ensure the office is well-stocked.
• Maintaining contact lists to ensure easy access to necessary information.
• Keeping physical and electronic filing systems organized and up-to-date.

• Proven ability to schedule meetings effectively, ensuring optimal use of resources and time management.
• Experience handling inbound telephone calls, demonstrating exceptional communication and interpersonal skills.
• Proficiency in data entry, highlighting attention to detail and accuracy.
• Previous experience in filing and organizational tasks, showcasing ability to manage multiple responsibilities.
• Ability to distribute meeting minutes promptly and accurately, ensuring all stakeholders are kept informed.
• Experience in preparing and managing expense reports, displaying strong numerical and financial management skills.