Administrative Assistant - Hamilton - ref. i6778819
Robert Half Hamilton
We are seeking a detail-oriented and organized short-term Administrative Assistant to support daily operations by managing calendars, coordinating meetings, answering phones, and providing administrative support. The ideal candidate will have strong communication skills, the ability to multitask effectively, and proficiency with scheduling tools and office software.
Phone and Communication Management: Answer and direct phone calls in a detail oriented manner, take messages, and respond to inquiries as appropriate. Administrative Support: Prepare documents, reports, and correspondence as needed. Ensure the timely and accurate submission of administrative paperwork.
Travel Coordination: Arrange travel, accommodations, and itineraries for staff or executives as requested. Data Entry and Record Maintenance: Maintain organized records, databases, and files for easy access and retrieval. Customer and Visitor Interaction: Serve as a welcoming point of contact for visitors and provide excellent customer service.
Office Operations Support: Monitor office supplies and place orders as required, maintaining a well-functioning administrative environment. Support Special Projects: Assist with one-time or ongoing projects as assigned by management. Qualifications: Proven experience as an administrative assistant, office assistant, or in a related role.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams, as well as scheduling and CRM software (Source: SG25 US Administrative and Customer Support.docx). Strong organizational and time management skills, with keen attention to detail.
This role requires a detail oriented demeanor and a proactive approach to problem-solving to ensure the smooth operation of administrative tasks.
Responsibilities: Calendar Management: Maintain and update schedules for executives or team members, coordinate appointments, and resolve scheduling conflicts efficiently. Meeting Arrangements: Schedule and organize meetings, including booking conference rooms, preparing agendas, and arranging for any necessary materials or catering.Phone and Communication Management: Answer and direct phone calls in a detail oriented manner, take messages, and respond to inquiries as appropriate. Administrative Support: Prepare documents, reports, and correspondence as needed. Ensure the timely and accurate submission of administrative paperwork.
Travel Coordination: Arrange travel, accommodations, and itineraries for staff or executives as requested. Data Entry and Record Maintenance: Maintain organized records, databases, and files for easy access and retrieval. Customer and Visitor Interaction: Serve as a welcoming point of contact for visitors and provide excellent customer service.
Office Operations Support: Monitor office supplies and place orders as required, maintaining a well-functioning administrative environment. Support Special Projects: Assist with one-time or ongoing projects as assigned by management. Qualifications: Proven experience as an administrative assistant, office assistant, or in a related role.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams, as well as scheduling and CRM software (Source: SG25 US Administrative and Customer Support.docx). Strong organizational and time management skills, with keen attention to detail.
Excellent verbal and written communication skills. Ability to handle confidential and sensitive information with discretion. Demonstrated ability to multitask and prioritize in a fast-paced environment. detail oriented and approachable demeanor.
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