[ref. d2368020] Robert Half - Part-time Executive Assistant

We are offering a contract to hire employment opportunity for a Part-time Executive Assistant in BIRMINGHAM, Michigan. This role is in the non-profit industry and requires a highly organized and detail-oriented individual. As an Executive Assistant, you will be tasked with managing the CEO's calendar, handling administrative duties, and ensuring smooth operations within the office.

Hours: Part-time, Monday, Wednesday, and Friday from 9:00am-5:30pm, IN OFFICE. If you are hired on permanently after review period, they will likely move this position to full time hours, Monday-Friday.

• Manage and maintain the CEO's calendar, including scheduling internal and external meetings, events, and travel arrangements.
• Confirm meetings and reservations proactively and ensure that all necessary materials and information are prepared in advance.
• Maintain after-hours accessibility to manage any changes or issues related to the CEO's calendar.
• Handle delegated administrative matters to support the CEO.
• Maintain a visible presence in the CEO's office and greet visitors.
• Record and distribute minutes at Executive, Management, and designated ad hoc meetings.
• Perform administrative support activities such as maintaining files, ordering supplies, and preparing expense reports for the CEO's office.
• Manage telephone coverage and assess the urgency and importance of situations, taking appropriate action or follow-up when necessary.
• Review incoming written correspondence, summarize content and brief senior executive team on important issues or conflicts.
• Ensure requests for action and information are fulfilled in a timely manner in the CEO’s absence.
• Proactively work towards improving functions and processes within the CEO's office.
• Possess a minimum of 3 years of experience in an Executive Assistant role or similar
• Demonstrated proficiency in Calendar Management
• Excellent Communication skills, both written and verbal
• Experience handling Correspondence in a professional setting
• Ability to accurately take and distribute Meeting Minutes
• Proficiency in the use of Microsoft PowerPoint for creating and editing presentations
• Familiarity with the MS Office Suite, including Word, Excel, and Outlook
• Proficient in Email Communications, including organizing, prioritizing, and responding to professional emails
• The ability to multitask and prioritize tasks effectively
• High level of discretion and confidentiality
• Strong organizational skills and attention to detail