Administrative Assistant

We are offering a contract employment opportunity for an Administrative Assistant in the Higher Education industry based in Minneapolis, Minnesota. The role will involve a blend of in-office and remote work, providing support to multiple VP level leaders and managing projects within the Academic and Faculty Affairs department.

Responsibilities:

• Manage complex schedules, arrange appointments, and oversee both physical and electronic workspace organization.
• Coordinate and support various meetings, including managing logistics for on and offsite participants, preparing agendas and materials, and recording minutes.
• Handle web-based tools to maintain faculty data, such as transcripts, CVs, photographs, and other information.
• Arrange travel logistics for team members as required, ensuring optimal arrangements based on schedule and cost considerations.
• Process department invoices, place supply orders, and manage team member expense reports.
• Draft internal and external correspondence as necessary, ensuring detail oriented and timely responses.
• Collaborate with other assistants in coordinating schedules, materials, and other tasks.
• Handle personal and confidential matters with discretion.
• Participate in university committees as assigned by supervisor.
• Use technological office products proficiently, including Microsoft Office Suite (Word, Excel, PowerPoint, Project, Visio, and Outlook), SharePoint, and Zoom.
• Communicate effectively in both oral and written formats with employees at all levels of the organization.
• Manage multiple projects for several constituents, successfully determining priorities for various tasks with sound judgment, initiative, and follow-through.
• Minimum of 3 years experience in an administrative role, preferably in a higher education setting
• Proficient in basic office skills such as filing, typing, and data entry
• Demonstrated ability in scheduling appointments and managing calendars
• Experience in organizing and coordinating executive meetings
• Proficiency in using Zoom for scheduling and managing virtual meetings
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Strong organizational skills with attention to detail
• Ability to multitask and prioritize tasks effectively
• Knowledge of office procedures and protocols in a higher education environment
• Proficiency in Microsoft Office suite, including Word, Excel, and PowerPoint
• Bachelor's degree or equivalent experience preferred.