Office Manager

The firm has set up a comprehensive onboarding process, allowing you to train with the outgoing employee throughout Q4, ensuring a smooth transition and successful acclimation.

Key Responsibilities:

• Payroll Management: Oversee payroll processing, ensuring timely payment of taxes and 401k contributions.
• Accounts Payable: Handle bi-monthly accounts payable tasks.
• Human Resources Coordination: Manage employee benefits and health insurance, address HR matters up to medium complexity, assist with interviews, and contribute to decision-making for administrative staff.
• Administrative Support: Provide direct support to the firm's managing partner.
• Staff Supervision: Supervise a team of up to 7 support staff members.
• Financial Reporting: Manage quarterly tax reporting, month-end accounting for firm, and bank reconciliations.
• Event Planning: Organize the firm’s Christmas Party and After Tax Party.
• W2 Management: Ensure accurate and timely preparation of W2s.
• Building Management: Oversee holding company, including rent collection, accounts payable, bank reconciliation, and coordination with the Building Maintenance Manager.

Interested candidates are encouraged to connect with our team today at (563) 359-3995 - if you are already connected with a recruiting partner, give them a call; if unsure who to call, give Erin or Christin a call!

Qualities We Value:

• Detail-Oriented: A sharp focus on schedules, deadlines, and the completion of tasks.
• Adaptable: Flexibility to adjust priorities as needed.
• Personable: Able to build strong relationships with the entire team.
• Reliable & Self-Motivated: Dependable with a strong sense of initiative and autonomy.
• Insightful: Ability to "read the room" and handle inter-office dynamics effectively.

Ideal Experience:

• Human Resources: Additional HR experience is a plus.
• Office Management in Accounting Firms: Familiarity with the unique needs of an accounting firm is highly appreciated.
• Technical Proficiency: Experience with QuickBooks, Microsoft Office Suite (Excel, Word, Outlook) and other accounting based tools is valued.

Why You’ll Love This Role:

• You’ll play a vital role in supporting the firm’s leadership by managing key operational tasks, ensuring smooth office operations, and contributing to the overall success of the team.
• You’ll have the autonomy to make decisions and the opportunity to continue a legacy of excellence as you step into a role previously held by a highly regarded Office Manager.
• You'll be welcomed into a supportive environment, working alongside a team of professionals who embrace a family-oriented culture, and you'll be valued with a competitive compensation and benefits package.