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Description
CORRECTIONAL RECORDS TECHNICIANEMPLOYEE AND BUSINESS SUPPORT SERVICES
VOILATOR UNIT - RECORDS
NON-PERMANENT / FULL-TIME
The high end of the salary range, Step M is typically a longevity step.
- This position is eligible to Telework but may require some in-office work.
The Department of Corrections is seeking a highly motivated and qualified individual for the position of a Correctional Records Technician at the Records Violator Unit in Tumwater, Washington. This is a non-permanent position anticipated to last for up to 12 months.
Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.
Application ProcessTo begin the online application process:
- Click the green 'Apply' button on the job posting and sign in or create an account.
- Complete your application.
- Please be sure to attach the following to your application:
- A cover letter outlining how you meet the qualifications for this position,
- A detailed chronological resume; and
- At least (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
- Click "Accept & Submit" to submit your application.
We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview.
Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.
Duties
As a custodian of records, the Correctional Records Technician collaborates with DOC and jail staff to facilitate, monitor, and verify violator movements, tolling, and billing for individuals housed in statewide jail and prison facilities to improve public safety.
Work assignments include:
- Enter movements to include admissions, transfers, and releases within statewide jail facilities in the OMNI Prison Movement Screen and the OMNI transport order screen.
- Assist Community Corrections Staff in entering and tracking local confinement information in the OMNI Prison Movement Screen.
- Audit and verify violator population is accurate.
- Contribute to the shared workload by providing back-up coverage to alternate caseloads, as needed when primary CRT is not available.
- Problem solve and provide assistance regarding OMNI prison movements, tolling, and/or procedural questions.
- Process monthly violator housing bills received from statewide jail facilities by verifying DOC sanction confinement timeframes utilizing OMNI Reports, Prison Movements Screen, Field Discipline screen, chrono’s, and/or On Base documents.
- Communicates with jail and/or DOC staff regarding any discrepancies.
- Identify and ensure County Boarder day-for-day exchange is accurately reflected on the appropriate housing bill per the Interstate Agreement.
- Upon request, assists DOC Medical Staff in verification of DOC jurisdiction on the medical date of service.
- Facilitate, process, and complete time sensitive movement requests.
- Screen individuals to ensure appropriate placement.
- Issues confinement authorization emails and OMNI transfer orders.
- Acts as a liaison between jail and DOC staff to facilitate movement requests for individuals.
- Coordinates time sensitive transport requests of violators.
- Provides back-up coverage for transport coordination duties, as needed.
- Respond to requests for public disclosure.
- Testify in court as an expert witness.
- Verify identification of individuals.
- Performs other duties and assignments as required.
Qualifications
Required:
- High school diploma or equivalent
- Two (2) years’ experience maintaining, or processing incarcerated individual files such as legal files, property files, grievance files, administrative files, medical files, parole files, or counselor or custody files in governmental law enforcement office, court setting, or an adult or juvenile correctional agency.
- Note: Incarcerated Records are defined as records containing certified copies of the original documents relating to the offender’s crime and sentence. For the purpose of this position, maintaining and processing records is defined as the entry/input, review, removal, upkeep, electronic retention, and hard copy retention of records in a professional setting.
Desired:
- Basic knowledge of proficiency in Microsoft Outlook, Word, Excel
- Basic knowledge of DOC Offender Management Network Information (OMNI) system.
- College level coursework in criminal justice, business administration, accounting, social science, or a related field.
Supplemental Information
Vision: Working together for safer communities.Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.
Telework Details
This position may be eligible to telework after initial in-office training is complete. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite.Employees will be required to commute to a Department of Corrections facility as business requires.
IMPORTANT NOTES:
- Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
- A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
- This position may be represented by a bargaining unit.
- DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-
- documents
- DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov .
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacations days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
For questions about this recruitment, or to request reasonable accommodation in the application process, please email DOCHREBSSRHRSUPPORT@DOC1.WA.GOV or call us at (360) 515-8622. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.