Washington - Project Associate (Bilingual - French/Spanish)

Overview:

Beyond our competitive compensation, full array of insurances, generous 401(k) plan, parental leave, commuter subsidy, career development, we also offer a vibrant, friendly, diverse, inclusive, passionate, and inspiring work environment.

ACDI/VOCA has been named a Top Workplace in 2024 by the Washington Post! In just our first year vying for the award, ACDI/VOCA ranked 7^th out of the 100 companies named to the list in the mid-size category (150-499 employees).

The Project Associate (PA) is responsible for providing administrative support to ACDI/VOCA projects, new business proposals, and technical initiatives. PA demonstrates basic proficiency in ACDI/VOCA systems and procedures, understands basic donor requirements, and performs multiple tasks with high degree of accuracy, timeliness and good judgement.

• Bachelor’s degree required.
• Minimum one (1) year of relevant work experience required.
• Fluency in English required. Professional proficiency in French or Spanish required.
• Ability and willingness to travel internationally required; may be required to be fully vaccinated against Covid-19 based on country requirements.
• Must be authorized to work in the US without requiring company sponsorship.

The base salary for this entry level role is $50,000 annually, plus benefits. This role is a hybrid position based in Washington, D.C., with a requirement for 2-3 days of in-office work.

Responsibilities:

 I.  PROJECT MANAGEMENT SUPPORT

• Edit and format scopes of work for consultants and volunteers, search consultant databases and screen CVs.
• Make travel arrangements and process visa requests.
• Review and process expense reports.
• Collect approval signatures for authentication, notary, power of attorney and other forms.
• Submit requests to issue Letters of Assignment, support field staff mobilization and repatriation.
• Update the volunteer tracking system, if applicable.
• Circulate office leases, agreements, and other documentation for signatures according to the Delegation of Authority.
• Assist in logistical organization of meetings, working groups and workshops; prepare agendas and take minutes.
• Coordinate timely mail and package delivery to field offices.
• Provide support in editing and formatting of reports and documents.
• Follow up on internal processes, bringing issues to closure.

• Submit field monthly financial requests/advances for approvals.
• Assists program staff with updating budget/invoice trackers.
• Process vendor and subcontractor invoices.

• Assist with the procurement of goods and services, subcontract and grant management. Under guidance, review and circulate procurement documents from the field for completeness and accuracy.
• Prepare and circulate HQ procurements for goods and services.

• Assist with entering financial information into financial and reporting systems.
• Edit and format project reports and deliverables.
• Contribute to the development of communications products and success stories.
• Assist with updating project profiles.

• Under guidance, serve as proposal coordinator or in another proposal role, as appropriate.
• Assist with research, collecting documents, formatting CVs, populating partnering agreement templates and other tasks, as assigned.
• Draft corporate capabilities and past performance references.
• Enter budget and other information into relevant databases.
• Assist with reconnaissance trip logistics.

• Facilitate collaboration within the Project Operations team, between HQ and field staff, internal departments and external partners.
• Focus on results and respond positively to feedback.
• Consistently approach work with energy and with positive and constructive attitude.
• Provide consistent and clear guidance to staff and clients.
• Provide surge coverage for other PAs during absences or in times of excessive demands.
• Ability to host or attend in-person meetings when required.
• Support and enhance the company's culture of diversity, equity and inclusion and align with our corporate values by treating others with respect and congeniality.
• Other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. While the requirements listed below are representative of the knowledge, skills, and/or ability required, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree required.
• Minimum one (1) year of relevant work experience required.
• Knowledge of USAID/USDA preferred.
• Experience living in a developing country preferred.
• Excellent verbal and written communication skills required.
• Proven ability to work successfully as part of a team, as well as independently required.
• Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy, take initiative, meet deadlines, and be flexible.
• Fluency in English required. Professional proficiency in Spanish or French required.
• Excellent verbal and written communication skills required.
• Ability and willingness to travel internationally required; may be required to be fully vaccinated against Covid-19 based on country requirements.
• Must be available during core business hours and/or operating hours for international time differences; flexibility to work more hours when needed.
• Flexibility to work in office based on work demands.
• Must adhere to our company's Health Safety Code of Conduct and demonstrate the organization's commitment to sustaining a healthy and safe work environment.