Staff Accountant
This role is critical in maintaining the quality and integrity of our financial reporting.
Responsibilities:
ESSENTIAL JOB FUNCTIONS*
Banking and cash management:
Processing daily cash deposits.
Maintaining bank and investment account signatory inventory.
Maintaining and reconciling petty cash balances.
Payment processing:
Processes vendor payments and monitors monthly AP aging for supplies and services in a timely manner.
Ensures vendor invoices are processed and posted accurately to the financial system, including correct coding and closing period.
Verifies all vendor invoices are properly approved prior to processing and payment in accordance with Agency procurement policies and procedures.
Corresponds with vendors regarding billing and payment matters.
Updates and maintains all vendors within AP subledger.
Secures necessary tax documents (W-9s, etc.) from new vendors prior to payment processing
Monitors, enters and reviews accuracy of credit card purchase coding, ensuring appropriateness of corporate credit card purchases by collecting documentation and approvals.
Liaises with cardholders on matters related to credit card purchases.
Audit, tax and compliance:
Obtains, updates, renews and maintains sales tax exemptions.
Administers processes and procedures for federal vendor and supplier tax reporting (1099s).
Compiles, organizes and supplies information/documentation to external auditors and regulators to support timely and quality audits and tax returns.
Executes annual abandoned property filings.
Performs other duties as assigned.
Associate or bachelor’s degree in accounting or business preferred
3-5 years bookkeeping and payment processing experience
Practical knowledge of MS Office packages; and must be well acquainted with the use of computerized accounting systems; strong Excel skills preferred
Outstanding organizational skills and the ability to function well in a fast-paced environment
Strong attention to detail
Ability to and desire to thrive in a team environment