Administrative Specialist II
Alameda County Health, Office of the Agency Director, is recruiting for a temporary Administrative Specialist II
$35.95 - $48.13 Hour!Alameda County Human Resource Services
TEMPORARY ASSIGNMENT POOL
***Temporary employees are not entitled to full County benefits.
Temporary Assignments: Assignments vary in duration depending on the needs of the department. An assignment may end at any time. To obtain a regular position, the appointee will need to compete successfully in a County Exam when open.- Assignments are expected to last approximately 12 months to 18 months depending on the need of the department.
ABOUT US
Alameda County Health is the local government agency that promotes and protects the health and well-being of all who live, work, learn, and play in Alameda County. We coordinate services and cultivate partnerships with community organizations and providers to help ensure access, organize, and deliver health care and services to people with Medi-Cal and without insurance, support resilient communities, and improve health for all.We focus on health equity by developing programs and systemic solutions that reduce disparities for the people and communities we serve.
Alameda County Healths departments and programs focus on services and supports that provide care for the whole person. Cross-agency programs include: Housing and Homelessness Services, Emergency Medical Services, HealthPAC, and Healthy Schools and Communities.
Learn more about us here: /
THE POSITION
Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required.
DISTINGUISHING FEATURES
Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one-year full time service.Appointment at the I level will not be extended beyond one year.
Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements:
The necessity for independent decision making; Project, activity and/or functional planning, oversight and evaluation; The ability to significantly influence departmental policies, functions or service delivery activities; andThe limited availability or nature of supervision.
ESSENTIAL DUTIES
- Assists in coordinating and convening cross-agency and inter-agency program initiatives such as Housing Solutions for Health Vendor Pool and specialty area procurements and contracts, as well as other special projects for the Office of the Agency Director at ACH.
- Assists in the planning and review of contracts, including the development of Standard Services Agreements, Board Letters, Procurement Contracts, Transmittal Letters, Requests to Encumber Funds, as well as other documents for the Office of the Agency Director and other Special Project Office areas as assigned.
- Prepares and assists in the submission of Board packets for the execution of Standard Services Agreements, Master Contracts, and amendments for the Office of the Agency Director, the Special Projects Office, and other departments by working closely with County Counsel to
- Plans, coordinates, and assists with Office of the Agency Director and other Special Projects Office purchasing activities; assists in the procurement of services, including RFP/Q bidding processes and Sole Source Procurements; research vendor status, ensures Bidders meet SLEB requirements and obtains special requisitions.
- Represents the division, department, or agency and acts as liaison with other County departments, representatives of other public and private organizations, program participants, and the public; serves on a variety of committees and task forces.
- Assists in the coordination and administration of service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received; ensures that proper funds are debited, and invoices approved; follows up with vendors as required.
- Reviews a variety of documents related to the operations of the unit for conformance to program regulations and procedures; researches and makes corrections as required.
- Interprets and applies a variety of policies, rules and regulations; provides information which may require tact and judgment to employees and others.
- Performs such administrative tasks as modifying policies and procedures, acting as the office automation administrator, and coordinating activities of the unit with those of other departments.
- Participates in a variety of OAD and/or Special Projects Office Team meetings.
- Prepares a variety of correspondence, periodic and special reports, policies, procedures and other written materials; may access varied data bases or use information from various sources to prepare such materials.
- Maintains accurate records and files related to work performed.
- As assigned, coordinates special events and activities.
- Operates a variety of standard office equipment including a word processor and/or computer; may drive a County or personal vehicle to attend meetings.
ADMINISTRATIVE SPECIALIST ii
MINIMUM QUALIFICATIONS
EDUCATION:Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work.
(Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.)
EXPERIENCE:Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I.
HOW TO APPLY
An Alameda County application is required to be considered for this recruitment.
Please email the Job Application and a cover letter to:
Tyler (HCSAJOBAPPS@acgov.org)
Alameda Countys job application template is available online on Alameda Countys Online
Employment Center at
NEW USERS can click on Fill out an application to fill out an application template. Once the application is completed, please click on the Review tab to Print/Save My Application. A PDF version or digital scan of the application must be submitted to the email address above.
Alameda County Health Care Services Agency is enriched with a diverse workforce. We believe the best way to deliver optimal programs and services to our communities is to hire and promote talents that are representative of the communities we serve.Diverse candidates are strongly encouraged to apply.