Human Resources Coordinator - Washington - ref. v84544419

Overview:

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our Washington D.C. office as a Human Resources Coordinator.

Under direct supervision, this role provides support in various day-to-day operations of the Washington office Human Resources department including assisting in the coordination of student recruitment programming, office hiring and separations, and various office functions.

Responsibilities:

Student Recruitment:

• Supports the Firm’s various student recruitment programs. Coordinates law school registration process; prepares packets for OCI; collects and distributes resumes. Assists with coordination of the Summer Program, including attending and hosting events as needed, training, orientation, etc.
• Assist with LCLD job postings, resume collection, and coordinating interviews with candidates
• Partners with US Student Recruitment team and HR Specialist on school events, and school outreach.
• Attends WALRAA meetings and follows recruitment trends for WDC local law firms
• Partners with HR Assistant to prepare Post Clerk event outreach
• Organizes data compilation and report generation as requested
• Coordinates interviewer materials and collateral promotional materials such as advertisements, brochures and gifts; updates job postings where appropriate
• Assists with New Lawyer Orientation for first year Associates and Post-Clerks including integration efforts 30, 60, and 90 days after arrival
• Follows LawCruit and Flocruit database procedures for applicant tracking of student hires; candidate file maintenance; hiring statistics

Human Resources:

• Coordinates on-boarding processes for attorneys using the Firm’s on boarding program Rival, new hire orientation scheduling and execution, 30/60/90-day check-in sessions scheduling, and tracking of information and paperwork. Partners with HR Assistant on aspects of attorney onboarding processes such as paperwork collection, and creating and pulling personnel files.
• Coordinates in conjunction with the HR Specialist on the onboarding processes for lateral attorneys including but not limited to: communications with new hires, coordinating and processing new hire paperwork and orientation schedules, coordinating with Benefits, Payroll, IT, Facilities and other internal departments on arrivals
• Coordinates off-boarding processes for attorneys
• Works with lateral recruitment team when onboarding temporary attorney
• Responsible for auditing attorney workflows in the HRIS software for various employment transactions and related administrative processes. Responds to requests and inquiries from all DC personnel concerning benefits and payroll and problem-solve paycheck discrepancies
• Proposes systems and procedures when appropriate which will enhance an efficiency and productivity of the Human Resources Department. Maintains HR Coordinator Procedures Guide.
• Performs other duties as assigned or required to meet Firm goals and objectives. Maintains confidentiality on all sensitive issues.

Qualifications:

Education/Training/Certifications:

• Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Professional Experience:

• 2 years of HR experience or recruitment preferably with experience in student or campus recruitment
• Experience working in a law firm or corporate environment preferred

Technical Skills:

• Proficiency in Microsoft Office products
• Knowledge of HRIS software preferred. Keen organizing and time management skills are required.
• Flocruit, Simplicity, and Lawcruit experience preferred

Performance Traits:

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills
• Effectively problem-solve and exercise good judgment, and handle with discretion access to confidential information and materials.

The typical Washington D.C. pay scale for this position is between $69,600 and $80,000 although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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