Office Assistant

Overview:

You will be the first point of contact for our organization, ensuring a warm welcome for visitors and callers.

Responsibilities:

• Greet and welcome visitors: Provide a positive first impression by greeting visitors, clients, and employees as they enter the office.
• Answer and direct phone calls: Manage the main phone line, directing calls to the appropriate department, and taking messages as needed.
• Handle incoming and outgoing correspondence: Sort and distribute incoming mail; prepare outgoing mail, including courier services.
• Schedule and manage appointments: Schedule meetings, appointments, and conference room bookings.
• Provide Administrative support: Handle executive travel arrangements; book conference registrations for team members; order business cards.
• Clerical support: maintain office and kitchen supply inventories; liaise with landlord regarding office maintenance issues.
• HR Support: respond to employment verifications and investigation requests; coordinate local employee and leadership events.
• Visitor management: Maintain a log of visitors, issue visitor badges, and ensure compliance with security procedures.
• Assist with other tasks as needed: Support various departments with additional administrative tasks as required.

Qualifications and Education:

Required Qualifications:

• Zero to two years (0-2) of related experience with a high school diploma or equivalent.
• Ability to lift up to 25 pounds.

Preferred Qualifications:

• Previous experience in as similar role.
• Experience managing calendars and documents in Google Suite.

Salary Range: In accordance with pay transparency guidelines, the proposed salary range for this position is $21.75 to $26.45 per hour. Final hourly rate will be determined based on various factors such as relevant skills and experience.