Administrative Assistant
Robert Half Wexford
Our client, located in Wexford, PA, is seeking a Senior Administrative Assistant to provide high-level support to the CEO and COO. This is a full-time, fully on-site position with hours from 9:00 AM to 5:00 PM (30-minute lunch break). Pay ranges between $25 -$29/hourly, depending on experience.
Responsibilities:
- Provide direct administrative support to the CEO and COO, including calendar management and meeting scheduling.
- Compile and process expense reports for Executives.
- Coordinate domestic and/or international travel arrangements for Executives.
- Manage the organization's company vehicles, including registration, insurance, titling, and DOT compliance.
- Plan and coordinate company events, e.g., Board meetings, Lender meetings, All Company meetings, and the annual Golf outing.
- Manage internal and external communications, including voicemail, "Contact Us" inquiries, and faxes.
- Handle tasks related to company promotional materials.
- Act as a backup to the Receptionist as needed.
- Assist with other departments as tasks arise.
- Provide a flexible, team-oriented attitude, ready to take on additional duties as required.
Qualifications:
- Expertise in Microsoft Office Suite, including Word, Excel (general functions like data entry), and Outlook.
- Strong organizational skills, attention to detail, and the ability to handle multiple tasks effectively.
- Previous experience supporting C-level executives is strongly preferred.
- Self-motivated and able to work independently while maintaining discretion and confidentiality.
- Proven skills in calendar management, including setting up and coordinating meetings and sending invites.
- Excellent verbal and written communication skills.
- A team-oriented mindset, willing to assist across departments as needed.
This role offers a fantastic opportunity to work closely with top leadership in a dynamic, fast-paced environment. Candidates must be comfortable in a supportive yet hands-on administrative capacity.
If you have the appropriate background for the Senior Administrative role and are interested in being considered, please apply using the Robert Half website. After applying to this position, please CALL immediately at 412-456-0837 to confirm your application has been received!Ask for Megan, Margaux and Kristen reference Job # 3760-0013158525.
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