[ref. z82239718] Administrative Assistant - Poway

Join a nonprofit organization in Poway, CA, dedicated to making a meaningful impact in the community. We are currently seeking an Administrative Assistant to provide key support for daily operations.

• Provide administrative support to executives and other team members, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare reports, presentations, and correspondence as required by leadership.
• Organize and maintain files (physical and electronic) to ensure information is accessible and up to date.
• Serve as the first point of contact for phone and email inquiries, ensuring excellent customer service with donors, clients, and the public.
• Coordinate volunteer activities, events, and community outreach efforts to support the organization’s initiatives.
• Manage office supplies and equipment, ensuring the office runs smoothly and efficiently.
• Assist with grant applications and compliance documentation when necessary.
• 2+ years of experience in an administrative role. Experience in the nonprofit sector preferred.
• High school diploma required. Associate or bachelor’s degree in Business Administration, Nonprofit Management, or similar is a plus.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with database management.
• Strong communication skills, both written and verbal, with the ability to engage with diverse stakeholders.
• Exceptional organizational skills with keen attention to detail and the ability to manage multiple priorities.
• Experience with donor management software or CRM tools (e.g., Salesforce, Blackbaud Raiser’s Edge) is a plus.
• A self-starter with a positive attitude who is passionate about supporting nonprofit missions.