Manager Facility Management

Overview:

Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

Responsibilities:

This position is responsible for the day to day Facilities operations in a single hospital or health center. Responsibilities may include oversight of an additional department such as Plant Operations, Environmental Services, Security, Real Estate properties, and Environmental Safety. Responsibilities include project management / oversight of minor construction / building renovation projects and other duties as assigned. This position is responsible for Program Quality Evaluation (PQE), departmental financial performance, personnel recruitment, staff training and development, customer satisfaction program improvements, and personal growth. This position may include any combination of the following responsibilities:

• Manages single acute care facility totaling approximately 500,000 square feet and less than 250 licensed beds.
• Oversight of an additional department such as Environmental Services, Dietary, Transportation, Laundry, Security, etc.
• May serves as the Life Safety Officer

Duty to Support the Mission, Philosophy, and Values

Reporting Relationships Reports directly to Director, Facility Mgmt. or Division Director, Facility Mgmt. within National Real Estate Services and interfaces with the various people and teams across System / Divisions / Markets / Hospitals, as needed, for all Facilities related initiatives, and special projects as assigned.

• Manages operations of facility management by conducting monthly department meetings; ensuring that reports are delivered in a timely manner; providing a working environment that meets all regulatory compliance; and completing and maintaining all key performance indicators.
• Develops capital and operational budgets, verifies, and assures appropriate use of staff, materials, supplies and vendors. Assures appropriate use of staff, materials, supplies and vendors.
• Responsible for financial performance of areas managed by: attaining all expense budgets and cost containment targets; assuring that expenditure authority and level are adhered to; and forwarding, in a timely manner, all appropriate PO’s, invoices and financial details to the appropriate sources. Increasing GPO contract compliance and consolidating service contracts at the division level.
• Ensures all maintenance procedures meet all applicable codes, standards, or equipment requirements.
• Responsible for the recruitment, training, and development of staff. This includes holding all necessary staff meetings and conducting or sponsoring education. Perform midyear and annual performance evaluations.
• Develops an ongoing communication plan with staff, leadership, and customers. This includes conducting all necessary meetings with facility administration and forwarding all positive and negative customer/vendor communications. Assures client reports are delivered in a timely manner to CSH Divisional leadership.
• Responsible for the annual PQE process. Assures continued accreditation, renewal of licenses, and adherence to rules and guidelines set forth by applicable regulatory agencies. (OSHA, EPA, The Joint Commission, DNV, CMS, etc.)
• Assures current records of all maintenance procedures are kept as required to meet all applicable codes and standards.
• Maintains Preventative and Corrective Maintenance completion rate at or above program targets.
• Manages customer satisfaction surveys at least annually.
• Foster and maintain positive working relationships with senior hospital administration and all other constituents and customers.
• Provides personal growth opportunities and professional training support for team members based on needs that support the team and CommonSpirit Health initiatives.
• Networks with peers to gain innovative ideas and sourcing of information.
• Responsible for the implementation and management of continuous improvement initiatives that support operational excellence, financial stewardship, and national programs.
• Supports construction related activities including an advisory role in the development and implementation of the Master Facility Plan, as required.

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to a variety of analytical support requests.
• Ability to solve practical problems and deal with variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Understanding of cost-benefit analysis in selection of sustainable business strategies. Knowledge of financial planning including budget development, consultant contract review and project budgeting.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to prepare, analyze and present budgets, detailed financial and business case studies.
• Outstanding communication and interpersonal skills. Must be able to communicate with all

• Organizational skills: time management, self-motivation, project management, priority setting.
• Computer Skills: Google Suites; MS Office (Word, Excel, PowerPoint, Access), Outlook, Facilitation Relational Databases, and Microsoft Project.
• Change management, and group process skills.
• Working knowledge of codes and standards. These include but may not be limited to those that regulate the healthcare industry.

Qualifications:

• Bachelor Degree in related field preferred. Equivalent combination of education and work experience may be considered.
• Minimum 4 years of progressive leadership experience with a minimum of 2 years in hospital maintenance / medical equipment operations management required.
• Professional Designation, Licensure, certification preferred i.e. (CHFM, CHC, PE).
• Construction experience, Safety, and Security experience preferred.
• Must demonstrate financial and operational management skills.
• Effective written and verbal communication skills.