Receptionist

We are in the legal industry, based in New York, and are currently seeking a Receptionist. This role involves performing a variety of administrative duties, such as answering phone calls, organizing files, and scheduling appointments. This is a short-term contract employment opportunity that will require the successful candidate to have strong customer service and data entry skills, as well as proficiency in Microsoft Office applications.

Responsibilities:

• Answering multi-line phone systems in a professional manner and accurately taking messages.
• Managing email correspondence and ensuring all inquiries are addressed promptly.
• Efficiently processing customer service requests and maintaining up-to-date customer records.
• Utilizing Microsoft Word and Excel to organize and manage files.
• Scanning and filing documents to maintain an organized digital and physical filing system.
• Receiving and sorting mail in a timely manner.
• Providing general administrative assistance as needed, such as scheduling appointments.
• Ensuring all customer interactions are handled with a high level of professionalism and interpersonal skills.
• Assisting in the maintenance of office equipment and ordering supplies as necessary.
• Adhering to all legal industry regulations and guidelines. • Minimum of 2 years of experience in a receptionist role, preferably within the legal sector
• Proficiency in answering multi-line phone systems
• Strong customer service skills with a focus on professionalism and courtesy
• Experience with data entry tasks and maintaining accurate records
• Ability to handle email correspondence efficiently and professionally
• Exceptional interpersonal skills for interacting with clients and team members
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Experience in organizing files and maintaining an orderly workspace
• Ability to schedule appointments and manage calendars
• Familiarity with document scanning and electronic file management
• Experience with filing systems and administrative tasks
• Must have administrative assistance skills and the ability to multitask effectively

This role requires a candidate who is able to handle a fast-paced environment while maintaining a high level of professionalism and attention to detail.