Accounts Payable Specialist - Los Angeles - ref. x5287915

Accounts Payable Specialist with Law Firm Experience (Temp-to-Hire)

Position Overview:

Our client, a prestigious law firm located in West Los Angeles, is seeking a highly skilled Accounts Payable (AP) Specialist with prior law firm experience to join their team on a temp-to-hire basis. This is an excellent opportunity for an experienced AP professional to contribute to a fast-paced, dynamic legal environment and grow within the organization.

Key Responsibilities:

• Invoice Processing: Accurately review, code, and process invoices, including multi-level approvals specific to legal billing processes.
• Vendor Management: Maintain relationships with law firm vendors, ensuring timely payments and resolution of discrepancies.
• Expense Reconciliation: Manage employee expense reports in compliance with firm policies using expense management systems.
• Account Reconciliation: Perform monthly AP account reconciliations and assist with month-end and year-end closing processes.
• Trust Account Management: Handle payments related to client trust accounts and ensure compliance with escrow and financial regulations.
• System Utilization: Work with accounting software and specific solutions used in law firms (e.g., Elite 3E, Aderant, or equivalent platforms).
• Audit Preparation: Collaborate with the accounting team to prepare for financial audits and provide requested documentation.
• Filing and Record Keeping: Maintain detailed and organized AP records in both physical and digital formats.

Requirements:

• Law Firm Experience: A minimum of 2–3 years of accounts payable experience within a legal environment is required.
• Software Proficiency: Familiarity with legal accounting systems such as Elite, Aderant, or similar.
• AP Knowledge: Strong understanding of accounts payable processes, trust accounts, and legal fee structures.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal staff.
• Attention to Detail: High level of accuracy and organization.
• Education: Associate’s Degree in Accounting, Finance, or a related field preferred; equivalent professional experience will be considered.