Executive Assistant
Robert Half Norristown
We are offering a permanent employment opportunity for an Executive Assistant in the Legal industry, located in Norristown, Pennsylvania. This role will be 100% on site.
Responsibilities:
- Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
- Oversee the day-to-day administration of legal documentation and correspondence.
- Utilize Concur for expense reporting and management.
- Handle confidential information in a detail oriented and discreet manner.
- Manage communication including emails and phone calls.
- Screen and direct phone calls, organize and schedule meetings and appointments.
- Operate CRM and other systems like Cisco Webex Meetings, Kronos Timekeeping System, and About Time.
- Use Microsoft Office Suite, SharePoint, and Excel for various administrative tasks.
- Prepare reports and update internal databases as needed.
- Coordinate with other departments and teams as necessary.
- Proficiency in ADP - Financial Services is necessary for managing financial responsibilities.
- Familiarity with Cisco Webex Meetings is required for coordinating and conducting online meetings.
- Experience with Concur is expected for managing expenses and travel arrangements.
- Proficiency in CRM (Customer Relationship Management) systems is essential for managing client relationships and interactions.
- Knowledge of Kronos Timekeeping System is needed for accurate tracking of work hours.
- Experience with About Time software is necessary for effective time management.
- Strong Calendar Management skills are required for scheduling and organizing meetings, appointments, and deadlines.
- Excellent Communication skills are essential to effectively liaise with clients, colleagues, and other stakeholders.
- Ability to manage Conference Calls, including scheduling, initiating, and moderating, is expected.
- Experience in handling Correspondence such as emails, letters, packages, and other forms of communication is required.
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