[ref. l19701021] Administrative Assistant - Randstad
Position Summary: The Administrative Assistant will provide essential support to the management and staff, ensuring that the office operates smoothly and efficiently. This role includes handling various administrative tasks, managing communications, and coordinating daily activities within the organization.
Key Responsibilities:
- Perform general office duties, including answering phone calls, managing emails, and handling correspondence.
- Prepare and edit documents, reports, and presentations as needed.
- Organize and schedule meetings, appointments, and travel arrangements.
- Maintain filing systems (both digital and physical) and ensure confidentiality of sensitive information.
- Greet and assist visitors, ensuring a welcoming office environment.
- Coordinate office supplies, place orders, and maintain inventory.
- Assist with data entry, record-keeping, and updating company databases.
- Support the preparation of expense reports, invoices, and financial records.
- Assist in organizing company events, meetings, and conference calls.
- Perform other administrative duties as assigned by the management team.
Requirements:
- Proven experience as an Administrative Assistant, Office Administrator, or similar role.
- Excellent organizational skills and attention to detail.
- Verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and manage time efficiently in a fast-paced environment.
- Problem-solving skills and the ability to work independently.
- High level of professionalism and discretion when handling sensitive information.
Preferred Qualifications:
- Bachelor’s degree in business administration or a related field (preferred but not required).
- Experience with office management tools or CRM software.
- Familiarity with bookkeeping or basic accounting procedures.
shift: First
work hours: 8 AM - 4 PM
education: Associate
Responsibilities
Key Responsibilities:
- Perform general office duties, including answering phone calls, managing emails, and handling correspondence.
- Prepare and edit documents, reports, and presentations as needed.
- Organize and schedule meetings, appointments, and travel arrangements.
- Maintain filing systems (both digital and physical) and ensure confidentiality of sensitive information.
- Greet and assist visitors, ensuring a welcoming office environment.
- Coordinate office supplies, place orders, and maintain inventory.
- Assist with data entry, record-keeping, and updating company databases.
- Support the preparation of expense reports, invoices, and financial records.
- Assist in organizing company events, meetings, and conference calls.
- Perform other administrative duties as assigned by the management team.
- Creating Presentations
- Oral Communication
- Handling Confidential Information
- Problem Solving
- Preparing Agendas
- Transcribing Notes
- Maintaining Calendars
- Organization
- Prioritizing
- Working Independently
- Decision Making
- Answering Phones
- Written Communication
- Organizational Skills
- Multi-tasking
- Phones
- Scheduling
- Years of experience: 2 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.